Timekeeping Coordinator

Position Details

Position Information

Announcement Number STAFF - VA - 25233

For questions regarding this position, please contact:

Search Support at auxjobs@montana. edu or ***

Classification Title Program Coord II

Working Title Timekeeping Coordinator

Brief Position Overview

Are you people oriented yet data driven? This might be the payroll job for you!

Position Number 4N0555

Department Auxiliary Services Administration

Division Auxiliary Services

Appointment Type Classified

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA Non-Exempt

Union Affiliation FOCUS-MFPE

FTE 1. 0

Benefits Eligible Eligible

Salary $25. 00 per hour

Contract Type Classified Hourly

If other, please specify

Recruitment Type Open

Position Details

General Statement

Auxiliary Services (/ montana. edu/auxservices/) comprised of 3 major divisions, University Student Housing, Culinary Services, and Event Services, provides a wide variety of student and campus services in support of the university's mission. The division employs approximately 380 permanent staff and 1200 student and temporary workers.

Duties and Responsibilities

Reporting to Auxiliary's Business Operations Analyst, the Timekeeping Coordinator works as part of the Auxiliary Administrative Operations team in support of the division's employees and their pursuit of providing excellent service and support to the students and other constituents of MSU .

• As part of the Auxiliary Services timekeeping/payroll team processes payroll for the division on a bi-weekly cycle for up to 380 full time and 1200 student/temporary employees.

• Collaborates closely with University HR ( UHR ).

• Coordinates the Auxiliary Services' payroll effort to ensure timely and accurate payrolls.

• Researches and resolves any payroll or benefit issues for Auxiliary staff.

• Knowledgeable regarding related department, MSU , State and Federal guidelines and processes for payroll and benefits. Assists with maintaining compliance of them.

• Works in departmental software and the university software to produce payroll.

• Guides and trains department supervisors on their payroll responsibilities.

• Maintains a high level of confidentiality in all payroll/benefits related matters.

• Performs a wide variety of administrative tasks and data entry related to the provision of payroll and benefits.

• Setting up or terminating employees in the system.

• Regular reporting, analyzing, and auditing of all types of employee data to ensure data integrity and accuracy of the systems.

• Performs reconciliations related to payroll.

• Facilitates communication and paperwork submission to UHR .

• Acts as one of two junior software administrators for Auxiliary's timekeeping and scheduling systems: TimeClock Plus (timekeeping) and Humanity (scheduling).

• Maintains knowledge of systems and troubleshoots technical and user issues as they arise.

• Conducts trainings for supervisors in both systems.

• Stays current with software updates and modifications.

• Performs any testing required in the systems.

• Assists with coordination of Classified and Professional new employee onboarding processes and trainings.

• Assists employees with MSU onboarding paperwork.

• Engages with new employees to set up their MSU access to My Info, email, etc.

• Maintains departmental instructional guides and training materials for Auxiliary supervisors on all related topics.

• Guides supervisors and employees on worker's compensation and family and medical leave processes.

• Asked to be familiar with Auxiliary departments, their unique services and shifts.

• Actively participates as part of the team while performing other duties in support of the division's mission.

Required Qualifications - Experience, Education, Knowledge & Skills

• Progressively responsible administrative experience in a busy work environment or an equivalent combination of relevant education and/or experience.

• Proficient experience using computers and various software packages.

• Strong customer service focus; skilled at effectively and diplomatically responding to a diverse clientele that may include handling difficult customer service situations.

• Experience gathering, analyzing and/or evaluating information in order to solve complex matters.

Preferred Qualifications - Experience, Education, Knowledge & Skills

• Significant experience working with spreadsheets and/or databases.

• Experience processing payrolls.

• Familiarity with human resources policies and procedures.

• Experiencing providing software training to end users.

The Successful Candidate Will

• Accurately perform duties in an office environment with frequent interruptions

• Efficiently complete work while meeting varied deadlines in a timely manner

• Demonstrate excellent mathematical skills

• Work effectively and efficiently in close cooperation with all staff in a team-oriented environment

• Demonstrate excellent interpersonal and communication skills

• Possess excellent researching and problem solving skills

• Effective presentation and training skills in front of groups of varying size

• Effective research abilities, analytic skills, and troubleshooting skills

• Effectively communicate policies and procedures

• Manage difficult situations appropriately and professionally demonstrating excellent conflict resolution skills

• Consistently exercise initiative and good judgment

• Prioritize and organize workload

• Exhibit a strong sense of self-motivation and self-management

• Quickly adapt to changing priorities

• Maintain confidentiality of records and information

• Represent the department to others in a professional and courteous manner

Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

• Normal office environment.

• Work for long periods of time at a comp.