Contract Administration-Business Coordinator

University of Mississippi Medical Center
US - Mississippi - Jackson
November 15, 2024

Hello,

Thank you for your interest in career opportunities with the University of Mississippi Medical Center. Please review the following instructions prior to submitting your job application:

Provide all of your employment history, education, and licenses/certifications/registrations. You will be unable to modify your application after you have submitted it.
You must meet all of the job requirements at the time of submitting the application.
You can only apply one time to a job requisition.
Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
Applications must be submitted prior to the close of the recruitment. Once recruitment has closed, applications will no longer be accepted.

After you apply, we will review your qualifications and contact you if your application is among the most highly qualified. Due to the large volume of applications, we are unable to individually respond to all applicants. You may check the status of your application via your Candidate Profile.

Thank you,

Human Resources

Important Applications Instructions:Please complete this application in entirety by providing all of your work experience, education and certifications/license. You will be unable to edit/add/change your application once it is submitted.Job Requisition ID:
R00039583

Job Category:
Professional and Technical

Organization:
Health System Contracts

Location/s:
Main Campus Jackson

Job Title:
Contract Administration-Business Coordinator

Job Summary:
Under general supervision, but with decision making autonomy within a predetermined scope of one or more hospital business units, to operate as the primary UMMC contact for vendors regarding contract quotes and outside organizations interested in contracting with the assigned hospital departments. Responsibility for the entire lifecycle of contracts within the portfolio, requiring high level of skill to manage and negotiate the business terms of contracts. Involved in all steps of planning, conducting, and documenting initial contract negotiations. Performance of post-contract administration activities, including tracking major provisions, ensuring both internal (UMMC) and vendor compliance with contractual requirements, tracking expiration and renewal dates, and monitoring contract cost. Advise hospital departmental leadership on the contracts within their purview and provide business support and guidance to internal and external business teams on UMMC goals and objectives.

Education & ExperienceEducation and Experience Required:

Bachelor's degree in Business Administration, Accounting, Finance, Economics, Healthcare Administration or related field, and Three (3) years of related experience.

Certifications, Licenses or Registration Required: N/A

Preferred Qualifications:

Graduate degree preferred.

Knowledge, Skills & AbilitiesKnowledge, Skills, and Abilities:

Knowledge of business and management principles involved in strategic planning and contract administration. Strong organizational, analytical, and negotiation skills. Excellent interpersonal, verbal, and written communication skills. Ability to plan, organize and conduct multiple complex projects. Ability to handle confidential information. Ability to establish and maintain professional relationships.

Responsibilities:

Works with one or more hospital business units to assist in the identification of contractual needs and development of contract proposals consistent with UMMC policies for departmental approval.
Works with supply chain to conduct solicitations on behalf of UMMC and to ensure that the proposed contract is procured in accordance with MS State Law as well as UMMC policies.
Assists department with sole source procurement justifications and documentation
Confirms that proposed contracts contain the appropriate business terms and that they are consistent with department needs.
Identifies potential problems with the contractual business terms and conducts commercial negotiations on pricing, scope of supply, business terms, conditions and logistics.
Represents the organization as the primary business contact on assigned contracts.
Reviewing and advising Value Analysis Committee Submissions
Performs financial analysis for departmental and finance approval.
Enters contracts into the contract life cycle management system.
Performs post contract administration duties as determined by the Contracts Administration Department
Works with accounting to monitor receipts and match lines on POs when needed.
Works with the department to make sure the goods and services were received.
Verifies multi-year cost assumptions against the provisions of the contract. Collaborates with departmental leadership to adjust cost projections, when necessary.
Reviews and makes recommendations related to vendor interaction with the institution.
Facilitates, obtains, disseminates, and files executed contracts.
Develops, analyzes, updates and maintains various tracking documents for all agreements in their portfolio to assure monitor contract expiration, milestones, and the financial analysis of each.
Monitors compliance with existing contracts as applicable to help confirm that The Joint Commission metrics are being met
Monitors compliance of purchase requirements and market share among vendors.
Prepares and present reports detailing contract compliance and financial impacts to departmental leadership.
Communicates with hospital departments regularly to make sure they are apprised of any potential contract requirements and financial implications.
The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.

Physical and Environmental Demands

Requires occasional activities subject to significant volume changes of a seasonal/clinical nature, constant work produced subject to precise measures of quantity and quality, occasional bending, frequent lifting and carrying up to 10 pounds, constant sitting, frequent standing, and occasional walking. (occasional-up to 20%, frequent-from 21% to 50%, constant-51% or more)

Time Type:
Full time

FLSA Designation/Job Exempt:
Yes

Pay Class:
Salary

FTE %:
100

Work Shift:
Day

Benefits Eligibility:
Benefits Eligible

Grant Funded:Job Posting Date:
11/12/2024

Job Closing Date (open until filled if no date specified):

Read the full job description and apply online on the recuiter's web-site

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