Administrative Specialist

Lamar Usa
US - Mississippi - Hattiesburg
November 11, 2024

The Administrative Specialist is the glue that holds the office together! If you're the type of person that shines in an administrative support role for a dynamic team, we have a great opportunity for you! Our Lamar office in Hattiesburg, Mississippi is now hiring a new team member to help us bring outdoor advertising campaigns to life for brands in Hattiesburg, MS and the surrounding areas.

The purpose of the Administrative Specialist is to provide administrative, clerical, and receptionist support to the various departments. It will work closely with the Office or Business Manager to ensure that the office functions efficiently and effectively by assisting or ordering production, Proof of Performance (POP), billing, social media, and AP/AR responsibilities.

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What you can expect from us:

A Monday - Friday 8:00 am - 5:00 pm work schedule
An hourly range of $18 - 20 / hour dependent on relevant experience and qualifications
120 hours of paid time off (PTO) that increases with tenure
12 paid company holidays, including President's day and Juneteenth
A comprehensive 4-week training program
Career advancement opportunities
Ongoing professional development and internal leadership programs to maximize your career potential
Multiple medical plan options and health savings account
Hospital and Critical Illness and Accident coverage
Short & long-term disability and paid parental leave
Employee Stock purchase plan
401k plan with company match
Wellness program incentives such as medical plan premium holidays and HSA contributions

What we're looking for in YOU:

Requires an excellent command of the English language, both written and verbal
Skill in speaking with persons of various social, cultural, economic, and educational backgrounds.
Requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
Strong work ethic - someone who takes great pride in professionalism, responsibility, and is proactive
Must be able to work independently and as a team member.
Must possess proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Ability to use fax machine, copiers, scanners and binding machines.
This position requires the ability to handle different challenges each day and adequately prioritize those demands

Education and experience:

High school diploma or Equivalent required
Associates degree and/or bachelor's degree (in Business, Marketing, or another related field) preferred
2 years of office experience is required. In lieu of experience, college education will be accepted.
A driver's license is preferred
Or another equivalent combination of education and experience

Please note: Upon submitting your application, you will be asked to complete an 8-15 minute personality assessment. This assessment compares your professional soft skills to the skills required for success in this role. Please answer honestly; this is not a test! Not completing this assessment could result in disqualification from consideration for this position.

Candidates with a disability in need of an accommodation to fulfill our application requirements should email applicantassistance@lamar. com. A day in the life:

Complete all online and manual Proof of Performance (POP) reports to meet corporate deadlines which includes downloading pictures daily into the POP system and emailing POP photos to AE's and/or directly to clients upon request
Drafts/enters contracts into billing system
Review and monitor the Aged Trial Balance (ATB) report each month. Includes sending correspondence to clients, initiating cash corrections, handling AR refunds, processing write-offs, reconciling customer accounts, and following up with clients.
Assist Office or Business Manager with or handle collection issues and Human Resources related tasks
Maintain the petty cash accounts, reconcile monthly bank statements, and verify monthly Sarbanes-Oxley reports
Conduct commercial credit checks on potential clients to determine credit worthiness
May handle limited charting duties by serving as back-up for static and/or digital or doing charting duties for a satellite office
May handle marketing duties such as social media efforts for the office
May perform Administrative Specialist I duties on an as needed basis such as:
- Perform administrative assistant support tasks; proofreading, typing, operating calculators, facsimile machine and computers
- Operate telephone as receptionist to answer, screen, and route calls for the office; relay messages
- Greet and answer inquiries for general public, customers and visitors, route and resolve information requests with a customer service focus
- Process outgoing mail and receive deliveries
- Type correspondence; compile data for expense and statistical reports
- Coordinate space and office organization; maintain paper and electronic files
- Filing duties for the office
- Assist with AP and AR duties as clerical support for the office, but not ultimately responsible for them
- Print out blank contracts for staff - Bulletins, Posters, Commercial, and Digital

Physical Demands and Work Environment:

The primary work environment for this position is the office.
The physical demands for this position include light lifting, seeing (with a focus on reading, acuity, depth perception, and peripheral vision), sitting more than 50%, and talking.
Nights spent traveling, away from home, are less than 10%.

Who we are:

Founded in 1902, Lamar Advertising Company is one of the largest outdoor advertising companies in the world. With over 351,000 displays across the United States and Canada, Lamar is dedicated to helping both local businesses and national brands reach broad audiences every day.

We provide ad space through:

Billboards
Interstate logos
Handpainted murals
Transportation and airports
The largest network of digital billboards in the United States

We live by the Golden Rule, and we operate with honesty and integrity in every aspect of our business. We are open with our employees, transparent with our customers, and loyal to the communities in which we serve. While Lamar is a large company, each office has its own culture and family atmosphere, making employees feel connected both locally and nationally.

We are committed to sustainable and environmentally friendly business practices and use a number of innovative strategies to reduce our environmental impact. We are actively working to reduce our annual greenhouse gas emissions and are projecting a 70% decrease by 2026 as a result of our efforts.
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Read the full job description and apply online on the recuiter's web-site

Administrative Specialist

Administrative Specialist

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