Administrative Assistant Contract

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This position is a temporary (contract) position with no specific time period but could be extended or shortened as needed. Contractors are employed by a 3rd party vendor and placed on assignment to Airbus in America.

Airbus Helicopters is looking for an Administrative Assistant (Temporary) to join our team in Columbus, MS

In this role, you will perform administrative functions and provide support to coordinate day-to-day correspondence, travel, schedule and activities for the VPs Quality and Civil Programs and their departments. You will also provide support and assistance to VPs, Quality and Civil Programs.

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Meet the team:

From building to servicing the next generation of aerospace, our team focuses on quality, productivity and efficiency. We ensure the highest quality of care and safety is built into each aircraft we assemble and maintain. Our team members make it happen.

Your working environment:

On the eastern border of Mississippi you'll find Columbus, home to our Helicopter manufacturing and assembly lines and Center of Excellence for the entire North America region. It's here that we produce the UH-72A Lakota Helicopters for the U. S. Army in addition to the H-125 aircraft for civil and commercial customers.

Your Challenges:

• Handling incoming telephone calls

• Coordinate and book travel

• Preparing, submitting and tracking expense reports and reconciling them against credit card statements

• Assisting in the proper distribution of budget by coding invoices for payment

• Create purchase requests and follow-up

• Coordinate meeting rooms and call-in numbers

• Compiling data, preparing reports and distributing as necessary (including Weekly Report)

• Research/code invoices in SAP

• Submit Gifts & Hospitality applications

• Order meals for deliveries

• Creating/assisting in the creation of presentations

• Handling internal department and inter-departmental coordination

• Coordinating various communication tools and activities within the department and with other departments

• Performing research as necessary

• Preparing check requests as necessary

• Scheduling meetings, etc. , with other Airbus Helicopter departments and personnel within AHI as required

• Maintaining contacts in database

• Assisting in the maintenance of department filing systems

• Ordering and maintaining office supply inventory

Your Boarding Pass:

• High School degree or equivalent

• Three or more years of administrative or customer service experience.

• Proficiency in MS Office: Outlook, Excel, PowerPoint, Word

• Proficiency in G-Suite

• Ability to communicate effectively in verbal and written form in English

• Ability to communicate effectively, verbally and in written form, and speak and hear clearly during telephone conversations with internal and external customers (English)

• Authorized to work in the US

Preferred Education/Skills:

• Some college (2 years) or equivalent

• Proficiency in Concur, SharePoint, SAP

Travel Required:

• 10% Domestic and International

This position is a temporary (contract) position with no specific time period but could be extended or shortened as needed. Contractors are employed by a 3rd party vendor and placed on assignment to Airbus in America.

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A full job description will be provided to candidates who progress to the interview stage or any candidate upon request.

Physical Requirements:

• Onsite or remote: 90% Onsite
• Vision: able to see and read computer screens and other electronic equipment with screens, able to read documents, reports and engineering drawings.
• Hearing: able to participate in conversations in person and via teleconference or phone and to hear sounds on the production floor including safety warnings or alarms.
• Speaking: able to speak in conversations and meetings, deliver information and participate in communications.
• Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools including production tools such as hydraulic lifts.
• Carrying: able to carry documents, tools, drawings, electronic equipment up to 25lbs/11kgs.
• Lifting: able to lift documents, tools, drawings, electronic equipment up to 25lbs/11kgs.
• Pushing / Pulling: able to push and pull small office furniture and some equipment and tools.
• Sitting: able to sit for long periods of time in meetings, working on the computer.
• Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving.
• Standing: able to stand for discussions in offices or on the production floor.
• Travel: able to travel independently and at short notice.
• Walking (include routine walking such as to a shared printer to retrieve documents): able to walk through office and production areas including uneven surfaces.
• Personal Protective Equipment required: Required PPE includes, but is not limited to, Safety Shoes, Safety Glasses, Hearing Protection, Respirators/Masks, and/or Protective Gloves as required by site and/or customer site
• Administrative position only PPE required: Steel-toed shoes are required for all shop floor visits, appropriate hearing/eye protection may also be required when visiting the shop floor.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company's success, reputation and sustainable growth.

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