Executive Assistant

FAITH CHURCH ST LOUISCOM
US - Missouri - Saint Louis
November 15, 2024
Administration

Job DetailsJob Location
Sunset Hills Campus - St Louis, MO

DescriptionSummary

The executive assistant provides high-level administrative support to Lead Executive Assistant and Lead Pastors by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.

This position requires its primary duty must be the performance of office or non-manual work directly related to the management or general business operations of the employer; and its primary duty includes the exercise of discretion and independent judgment with respect to matters of significance.

Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Personal:

Maintain the God ordained priorities in your life putting Jesus Christ at the center of everything including your spouse, children, and the ministry
Passionate about tithing at least 10% of your income to what God is doing through the vision of Faith Church
Invest in and lead a Faith Church connect group
Be responsible for developing & multiplying Dream Team
Avoid the appearance of evil, let no hint of immorality exist and conduct life with the upmost of integrity in all situations
Attend services regularly with your entire family
Maintain loyalty to the vision and staff of Faith Church and always protect the unity God has given this church
Believes and operates in the gifts of the Spirit
Wholeheartedly believes in the empowerment of women in Pastoral leadership
Fully devoted follower of Christ

Person of Godly character and integrity
Loves Faith Church and lives our vision and culture
In alignment with What We Believe and Leadership Core Values
Attend weekly Staff Meeting
Personal social media posts in regards to Church activity must be aligned exclusively with Faith Church

Essential Duties & Responsibilities:

You will attend quarterly leadership meetings with all staff and volunteer director
Weekend & services responsibility: facilitate the speaker for the weekend and making sure they have everything they need to have the Services run smoothly with transportation, props, etc, hang loose for speaker needs, and possible travel with Lead Pastors
Kingdom Builders Dinners work with the KB Administrative Assistant to help facilitate
IAW dates and follow up
- Assist in planning events and organize meeting notes
Update preaching Calendar
In-house guest preaching reach outs
Guest Speakers
- Purchase gifts and arrange gift baskets
- On-Site communication with guest and team
Manage Lead Pastors' Schedules
- Schedule meetings
- Send invites for scheduled meetings
- Update attendees of changes
- Set up all Video Conference meetings for Pastors (Zoom)
- Send 1 hours, 30 minutes, 15 minute and 5 minute reminders via text (or phone call when needed) for all meetings
Womans Conference
- Guests/Invites
- Travel for guests
- Itineraries
- Gift Baskets
  - Purchase supplies
  - Assemble
- Food
  - Order, arrange, confirm final count, set up
- Reach out to DT to host special guests
  - Schedule and execute meeting for Hostesses
- Dcor for PW suite
Christmas Gifts
- Research, order, and distribute gifts for Staff, DT Directors, Donors, Pastors/Friends)
Organize and assist with staff Christmas party
Update and help manage Birthday Calendar (Pastors/Friends)
Birthday Gifts
- Research, order and distribute gifts for Staff and Pastors/Friends)
Schedule and Post Pastor Davids Blog
Staff Travel - book; organize and prepare
Gather and ship product for speaking engagements
Create and distribute agenda for staff meeting
Coffee order for Weekend Leadership meeting
Manage Lead Pastors' credit card logs
Schedule and execute staff outings
Thank you cards for Pastors (gifts they received)
Make coffee/tea for Pastors
Order lunch when necessary
Schedule ride a longs for Pastors for Weekend Services
Mens Meetings schedule and follow up
Get trained on PA positions
Assist with message research
Be available to travel to speaking engagements
Assist with NC show meetings, ideas and executions
Cross train on travel and Lead Pastors social media
Track monthly reports
Manage Pastor Nicoles social media
Help with Pastor Davids social media
Household of Faith
- Assist in planning of events
Assist Pastors in any aspect needed
Four Rivers Media - COF/BOOKS
- manage emails, COF zooms, data, funnels, offers etc
Nicole Crank Show
- schedule guest interviews
- prep all details for shoots - props, outfits, shoot docs, food etc

QualificationsCompetencies

Must have a heart for the Church and be a mature follower of Christ.
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Excellent time management & collaboration skills
Personal Effectiveness/Credibility
Excellent organizational skills and attention to detail.
Strong administrative skills
Ability to work independently.
Maintain flexibility and technical capacity
Work well under pressure / stress management / composure
Enjoys a fast paced environment

Work Environment
This job operates in a professional office environment (routinely uses standard office equipment).

Physical Demands
Office time is mostly a sedentary role (stationary at desk and working on a computer); during services and events, must have high energy for multiple hour segments.

Position Type and Expected Hours of Work
The weekly schedule will include 40-45 hours per week and will alternate Tuesday & Saturday evening services every other week. In addition to your regular weekly hours you will be asked to participate in events that will occasionally include evening or weekend hours, as there are continual seasons where it will be necessary to exceed these minimum hours (i. e. , Christmas, Easter, Strategic Planning, are just some examples and do not encompass all of the extended hours opportunities). These hours can/will fluctuate.

Monday: 9:00am-6:00pm

Tuesday: 9:00am-6:00pm (rotation week until 8:30pm)

Wednesday: 9:00am-6:00pm

Thursday: 9:00am-6:00pm

Friday: Off

Saturday: Off (rotation week 3:00pm 7:00pm)
Sunday 8:30-1pm

Travel
Overnight travel and local day t.

Read the full job description and apply online on the recuiter's web-site

Executive Assistant

Executive Assistant

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