Recruiting Coordinator

Populous Inc
US - Missouri - Kansas City
January 10, 2025

Recruiting CoordinatorLocation: Kansas CityWho We Are:

We design places where people love to be together.

Populous is a global design firm that began with a singular focus: to draw people together around the things they love, through experiences that capture all the senses, amplifying the atmosphere of excitement and pure joy shared in human moments.

We've designed and delivered some of the world's most memorable civic, sports and entertainment buildings, from iconic stadia to ground-breaking live music venues. Populous is where architects and designers of all kinds create moments bigger than ourselves. We offer the best of both worlds: the resources and impact of the design giants and the tightly knit atmosphere and growth opportunities of smaller firms.

What We Offer:

Professional & Personal Development Programs + Summer Hours + Hybrid Schedule + On-Site Gym + Paid Architect Licensure & Certifications Exams + Wedding Pay + Charitable Match Program + Market Leading Wellness Health and Welfare Benefits.

Who We Are Looking For:

As a Recruiting Coordinator you will be responsible for ensuring the smooth operation of our recruiting efforts in both administrative and recruiting tasks. You will work closely with all team members to coordinate activities, manage communications, and maintain accurate records. We're seeking someone who is detail-oriented, thorough, precise, organized, professional, radiates positivity, and will operate with integrity in all that they do. If this sounds like you, this is your chance to make a significant impact in a fast-paced, rewarding and overall FUN environment!

What Your Day Could Consist Of:

Interview Coordination: Function as one of the primary point of contacts for scheduling interviews, demonstrating a customer-centric approach in all interactions. Coordinate all logistical aspects of interviews including virtual meeting invites, in-person invites, and links to candidates' information.
Candidate Communication: Proactively communicate with candidates to provide clear instructions and guidance regarding interviewing logistics, demonstrating professionalism. Provide clear and timely communication throughout the process.
Feedback Collection: Gather and organize feedback from interviewers, ensuring comprehensive and consistent data is collected.
Debrief Scheduling: Collaborate with the Recruiters on candidate feedback and next steps in the interview process.
Collaboration: Foster strong relationship with recruiters, hiring managers, and other internal stakeholders, working collaboratively to meet hiring goals while prioritizing candidate satisfaction.
System Management: Maintain accurate and up-to-date candidate records in the applicant tracking system (ATS), Paycor. Assist with maintaining open job requisitions in ATS and other recruiting platforms. Ensure job descriptions are current, compliant, and maintained; partners with Recruiting Manager to write/edit job descriptions as needed.
Process Improvement: Seek opportunities to enhance the candidate's experience and streamline our interview scheduling and logistics process. Assist in process improvements/documentation and contribute to elevating our recruitment practices.
Recruiting: Utilize various recruitment channels and platforms to actively source potential candidates, including job boards, social media, professional networks, and industry-specific platforms.
Administrative: Partner with our travel agent to book travel arrangements for candidates interviewing on-site.
Assist with other projects as assigned.

Requirements For Success:

The ability to communicate with candidates in a professional and timely manner, acting as the "face of the company" throughout the candidate's experience.
Outstanding verbal and written communication skills.
Strong organizational and time management skills with a natural ability to manage competing priorities
Familiarity with HR databases, applicant tracking systems, and candidate management systems.
Familiarity with basic recruitment marketing concepts, through social media.
Ability to thrive in a fast-paced environment.
Ability to work well with others under deadline situations and respond to changes in priorities.

Essential Qualifications:

2+ years' experience in an HR administrative role/Recruiting Coordinator role is preferred.
Bachelor's degree preferred.
Strong knowledge of Applicant Tracking Systems preferred.
Handshake & Paycor experience a plus.
Proficiency in MSOffice and Outlook required.

Populous offers a competitive salary and bonus packages. We strive to offer our staff the best benefits package in the industry, at the lowest cost to employees, including medical, dental and vision coverage, 401k, FSA/HSA, paid time off and continuing education benefits. Populous is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, religion, color, national origin, sex, age, genetic information, sexual orientation, veteran status, disability status, or any other characteristic protected under applicable federal, state, or local laws.

No. 1 Most Innovative Company in Architecture by Fast Company

No. 1 Firm in Cultural on Interior Design magazine's Top 100 Giants

No. 1 Architecture Firm in Cultural Facilities by BD+C

No. 1 Architecture Firm in Convention Centers by BD+C

No. 1 Architecture Firm in Performing Arts and Concert Venues by BD+C

Find us here - ***/careers Instagram: @WeArePopulous X: @Populous

Read the full job description and apply online on the recuiter's web-site

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