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Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company.

Pye-Barker Fire & Safety is seeking an Administrative Assistant for our Saint Paul, MN office.

This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization. Provides administrative and clerical support to an assigned location, department, and/or unit. Develops, maintains, and ensures com. Compiles reports and monitors assigned projects and/or program components.

Essential Duties & Responsibilities:

  • Greets and directs clients and visitors.
  • Answers phone calls and emails in a timely manner.
  • Manages company telecommunications network and communicates with answering service.
  • Assists with collections.
  • Records payments from customers.
  • Manage data in spreadsheets and reports
  • Creates and maintains office related records and reports
  • Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory,
  • Maintains the integrity and confidentiality of confidential employee or departmental files.
  • Receives, records, and distributes packages and mail.
  • Compiles budget data and maintains financial records as requested.
  • Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence.
  • Assists with projects and event support
  • Assists other departments as needed
  • Assists with Customer relations
  • Assists with Contract creations
  • Perform other duties assigned by management.
Education/Qualifications:
  • Bachelor or Associate degree or equivalent work experience.
  • Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.
  • Ability to type at least 50 wpm.
  • Ability to proofread.
  • Proficient in Microsoft Office Suite or similar software.
  • Basic understanding of office equipment.
  • Basic understanding of clerical procedures and systems such as recordkeeping and filing.
  • Ability to work independently and identify and solve problems.
  • Ability to organize and prioritize work.
Other Duties:
  • Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.
  • Performs other duties as assigned.
Physical Requirements:
  • Prolonged periods sitting at a desk and working on a computer.
#Indeed

Benefits and Perks:
  • Excellent pay
  • Medical, dental, vision
  • Company paid life insurance
  • Company paid short term disability
  • 401K with employer match
  • Paid vacation and company holidays
  • Company vehicle (if job applicable)


Pye Barker Fire and Safety is an Equal Opportunity Employer

Read the full job description and apply online on the recuiter's web-site

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