Executive Administrative Assistant onsite/hybrid

AgriBank
US - Minnesota - Saint Paul
December 14, 2024

Executive Administrative Assistant (onsite/hybrid)

Position Overview

As a key member of the Finance team, you will be part of AgriBank's mission to support the people who feed the world. The Executive Administrative Assistant provides executive administrative support to the Chief Financial Officer (CFO) and general administrative support to the Finance department (Treasury, Controller, and Finance Operations teams).

Duties include:

Executive Administrative Support

Oversees and manages the CFO's calendar, travel arrangements, and preparation of expense reports
Manages and prioritizes complex calendar for the Finance department, ensuring efficient time management by coordinating internal and external calendar events, including providing timely reminders and documentation in advance of scheduled events
Provides meeting support
Maintains electronic filing systems, ensuring accessibility and confidentiality of AgriBank's corporate documents and records
Manages incoming and outgoing correspondence and communications to ensures appropriate follow-up

Maintains and Coordinates Key Finance Processes

Standardizes and maintains in coordination with Finance managers certain departmental level inventories (e.g. contact info, vendor management lists, project information and other inventories as appropriate)
Plans and organizes Finance conferences and meetings, including any or all of the following: Coordinating catering, audio-visual, ground transportation, hotel room accommodations and hotel concessions
Supports certain departmental processes

Prepares Communication, Presentations and Assembles Reports

Drafts and edits letters, memos, emails and other communications for the Finance department
Coordinates Finance presentations (board, rating agencies, training, bank meetings)
Prepares presentations, communications and reports as needed
Generates and distributes surveys; compiles results

Other

Provides support to bank-wide or departmental initiatives as needed
Other duties as assigned to meet the needs of the CFO and Finance department

* This position description is subject to change without notice.

Education and Experience

High school diploma
4 to 6 years of related experience
Or an equivalent combination of education and experience sufficient to perform the essential functions of the job

Knowledge

Expert knowledge of administrative support techniques and practices
Expert knowledge of office administration processes and procedures
Expert knowledge of Microsoft Outlook, Word, Excel, and PowerPoint
Familiarity with finance terminology preferred
Working knowledge of the Farm Credit System structure and environment preferred
Responsible to appropriately protect the confidentiality, security, and integrity of the Bank's systems and data

Skills

Expert customer service skills, including the ability to communicate complicated information, deliver bad news effectively, and exceed customer expectations
Skill in recognizing and maintaining confidential information
Skill in organizing and coordinating schedules to ensure efficient and effective use of time
Skill in scheduling and arranging accommodations for meetings and travel
Skill in prioritizing assignments to complete work in a timely manner
Skill in filing, organizing and updating records
Skill in verbal and written communications, sufficient to exchange information effectively with peers, supervisors and board members
Skill in gathering, compiling and organizing information with a high degree of accuracy
Skill in establishing and maintaining cooperative working relationships with senior leaders and Board members
Skill in applying processes and procedures to factual data to come to make a logical decision

Physical Requirements

Prolonged periods sitting at a desk and working on a computer
Must be able to lift up to 15 pounds at a time

AgriBankwill not sponsor a work visa (e.g., H1B, etc.) to fill this position.

Applicantsrequiring a reasonable accommodation for any part of the application processmay contact us through the following methods: Phone: *** or Mail:AgriBank, Attn: Talent Recruiting, 30 E 7th Street, Suite 1600, St. Paul, MN55101.

Incompliance with federal law, all persons hired will be required to verifyidentity and eligibility to work in the United States and to complete therequired employment eligibility verification form upon hire.

AgriBank FCB is an Equal Opportunity Employer (M/W/D/V) dedicated to diversity in the workplace and offers a great work environment. All qualified applicants will receive consideration for employment without regard to race, color, gender, age, religion, national origin, handicapped status, veteran status, public assistance status or other condition or status prohibited by law.

Read the full job description and apply online on the recuiter's web-site

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