Administrative Assistant - Food Services

Hmong College Prep Academy
US - Minnesota - Saint Paul
January 18, 2025

Job Category: School Year or Year-Round - Hourly Employees

Classification: FTE 1.0

Job Location: Onsite

Hourly: $17.00 - $25.00

Reports To: Project and Food Manager

DescriptionHmong College Prep Academy's mission is to provide the best integrated, challenging, and well-rounded educational experience to students in grades K-12. If you want to make a difference as part of a dynamic educational community, we invite you to apply to join our team at Hmong College Prep Academy where graduates will be rich in experiences, culture, knowledge and pride, and will be ready for the challenges of college and beyond.

Position Summary

HCPA is a Title I Charter School that serves students through a school-wide plan for instruction that is focused on the needs of at-risk students. The Administrative Assistant - Food Services is responsible for support and assistance in all aspects of Food Program Department.

Responsibilities

Coordinate and support food service team with all aspects of the Food and Nutrition Program
Work with Lancer Food Manager & Lancer Food Service Team to develop monthly menu and send out breakfast and lunch menus to families, staff and students and post on HCPA website
Assist Lancer Food Service and other colleagues and supervisor to coordinate food commodities on an ongoing basis
Perform annual dissemination and collect and maintain and certified student Lunch Benefits Forms (Education Benefit Forms)
Maintain daily head-count click and check-out students during all breakfast & lunch time
Collect breakfast and lunch fees from staff for Adult Meals served daily
Assist business office to send out overdue lunch fees to staff members as needed
Assist in the coordination and submit of monthly CLICS claims to MDE for Food & Nutrition for reimbursement according to schedule determined by school administration and MDE
Assist with daily arrangement of fresh fruit and veggies snacks and deliver them to appropriate classrooms and daily collect of food bins under the Fresh Fruit and Vegetable Program
Assist in the tracking and daily student click count during Dinner Program for After School
Assist and coordinate cold lunch with Lancer Food for all field trips
Engage and supervise students during breakfast and lunch when done student click counts
Daily sweeping cafeteria floor, clean and wipe lunchroom tables during breakfast and lunch periods
Help student put away breakfast and lunch trays and monitor students to ensure they separate eating utensils in separated bins
Coordinate and run errands to go and purchase refreshments outside of school for school meetings, parent workshops, board meetings, etc.
Attend food service workshops when necessary
Supervise student activities, which may include:
o Bus duty - assist with walking students to the busses at the end of the day
o Breakfast and/or lunch duty - assist with monitoring based on a rotational schedule
Complete additional tasks as assigned by supervisor or administration

Accountabilities

Supports school goals and objectives consistent with the vision, mission, and values of HCPA.
Participates in creating a culture of excellence, teamwork and collaboration amongst the staff, teachers, students, and families; a culture that is positive, open to the views of others, and uses social skills to resolve conflicts.
Establishes and maintains effective and cooperative relationships with students, parents, teachers, and other school staff.
Responds appropriately and promptly to parent, student, and staff member needs.
Maintains strict confidentiality regarding students and the educational setting.

Engagement Activities

Volunteer activities

These events take place outside of the traditional school day. Hourly employees may select the activities that fit best with their interests. These activities may include open houses, school dances, prom, concerts, etc.

Required activities:

• Fall and Spring Parent /Teacher Conferences

• HCPA Graduation

Requirements

Work Environment/Conditions

Duties are normally performed in a school/classroom environment; school building is a multi-level building that has an elevator and is accessible.
Position requires extensive interaction with children of all ages.
Possible exposure to loud and noisy locations (e.g. loud classrooms or cafeterias; children speaking or laughing loudly).
Operate standard equipment (computer, fax machine, telephone, copier machines, etc.).
Fast-paced environment.
Requires frequent keyboarding which calls for repetitive motion and rapid eye movements, frequent use of the telephone.
Position requires the ability to sit for extended periods of time, ability to push, reach, or bend.
Work may require weekend and/or evening work and some travel may be required.

Required Qualifications

Associate Degree in Administration, Business or equivalent of experience may be considered.
Must be flexible and able to work late hours during school wide-events and weekend when deemed necessary
Ability to work with others and be a team player
General knowledge of food program and services
Strong interpersonal skills - the ability to work effectively with students, parents, district staff and community members from diverse backgrounds.
Ability to communicate effectively, both verbally and in writing.
Excellent organizational and time management skills; ability to multi-task.
Knowledge of the programs, functions, and procedures of a school setting.
Ability to remain calm in emergency and stressful situations.
Ability to exercise initiative and sound and effective judgment within established guidelines.

Equal Employment Opportunity Hmong College Prep Academy District is an equal opportunity employer and supports an inclusive workplace environment.

Note: Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. This document does not create an employment contract, implied or otherwise. It does not alter the "at will" employment relationship between the school and the employee.

Read the full job description and apply online on the recuiter's web-site

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