Administrative Coordinator Technician PT

The Center For Autism And Related Disorders Inc
US - Maine - Portland
November 14, 2024

ORGANIZATION

The Center for Autism and Related Disorders is seeking highly motivated professionals to join our team. As a member of our growing, founder-owned organization, you'll have the opportunity to join a well-established, mission-driven industry leader focused on helping people with autism live their best lives. CARD offers a dynamic work environment where your talents and skills will be valued and rewarded. The Center for Autism and Related Disorders (CARD) is among the world's largest and most experienced organizations effectively treating individuals of all ages who are diagnosed with autism spectrum disorder. CARD treats autistic individuals using the principles of applied behavior analysis (ABA), which is empirically proven to be the most effective method addressing the behaviors and deficits commonly associated with autism. With locations throughout the US, CARD's mission is to provide top-quality services that help every patient fulfill their potential and live joyful lives. Through its network of trained behavior technicians, Board Certified Behavior Analysts, and researchers, CARD develops and implements quality, comprehensive, and individualized treatment programs that lead to success.

50 Donald B. Dean Drive, Suite B Portland, Maine 04106

POSITION OVERVIEW:

The AC Technician assists the Operations Manager in the day to day operations of the center. The Administrative Coordinator will work under the supervision of the Operations Manager. The Administrative Coordinator will be responsible for assisting their Operations Manager in a variety of tasks, including but not limited to opening/closing the center, scheduling, client/employee files, cleaning and various operational duties. This position has no direct reports.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Opening and/or closing the center based on business needs.
Responsible for assisting with the day to day scheduling adjustments.
Coordinating and assisting major and minor scheduling changes as directed.
Monitoring client and technician cancellations in accordance of our cancellation policies.
Supports patients and clinicians during center-based services.
Regular cleaning and sanitizing of entryways, common areas, high-traffic office space and other areas of the center as determined by the Operations Manager.
Assist with the preparation and maintenance of employee and patient files in accordance with CARD policies and HIPAA standards.
Act as the greeter for the center and maintain a warm and welcoming environment providing excellent customer service.
All Full-time AC Technicians must obtain training to be a behavioral technician and fill in as a technician when needed and/or provide routine therapy hours on a consistent scheduled basis as determined by leadership in the region.
Maintain inventory of all company equipment.
Attend required trainings and meetings.
Represent CARD professionally and ethically to internal and external stakeholders.
Additional duties as assigned.

EDUCATION, CERTIFICATIONS AND EXPERIENCE:

High school diploma or GED.
Minimum 2 years' administrative experience.

PREFERRED QUALIFICATIONS:

Bachelor's degree in health administration, business or related field.
Project management experience.
Bilingual in English and Spanish.

KNOWLEDGE, SKILLS AND ABILITIES:

Flexible schedule to accommodate clinic and patient needs (including some evenings).
Ability to execute active listening and problem-solving skills to provide exceptional customer service.
Ability to react to day-to-day operational requirements in a professional and timely manner.
Ability to prioritize and multi-task to meet deadlines.
Excellent inter-personal relationship skills and the ability to work with individuals of all levels.
Proven strong written and verbal communication skills including phone and e-mail etiquette.
Proven computer skills and knowledge of MS Excel, Word, Outlook; ability to provide IT support and use new computer systems and iPads.
Ability to lift up-to 25 lbs. on a frequent basis.
Ability to work for extended hours sitting at a computer.
Ability to work in a loud environment around children.
Key characteristics: organized, energetic, intelligent, dependable, good listener, professional, attention to detail and collaborative spirit.

WORK ENVIRONMENT:

Includes a typical office environment, with exposure to excessive children noise or adverse environmental issues.

PHYSICAL REQUIREMENTS:

Ability to sit for prolonged periods of time. Ability to lift and carry more than 25 lbs.

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Read the full job description and apply online on the recuiter's web-site

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