Senior Administrative Coordinator

University of New England
US - Maine - Biddeford
December 29, 2024

Position Details

Position Information

Position Type
Professional Staff

Faculty TrackPosition Title
Senior Administrative Coordinator

Employment Status
Full Time

Months
12

Campus
Biddeford, ME

Description

The Senior Administrative Coordinator for the UNE COM Office of Clinical Education is responsible for managing daily office operations and providing a broad range of administrative support to the University department/program.

About the University of New England
UNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.

UNE offers a generous comprehensive benefits package to eligible employees. The package includes varied health and dental plans; a retirement plan that includes up to an eight percent match; extensive paid leave including holidays, vacation, sick, and personal time; and educational benefits. Please visit the Human Resources Benefits site for additional information regarding UNE's benefits package.

Responsibilities

Serve as a liaison between Office of the Associate Dean Clinical Education and UNE's Clinical Campuses' affiliate faculty, staff, and senior management.
Manages the budgetary activity for the department and keeps the associate dean apprised: initiates and processes financial documents related to operating budgets, capital budgets, special accounts, and the like; monitors financial activity; organizes and maintains financial records; prepares related reports.
Coordinates, initiates, prepares, processes, and/or monitors various financial/administrative/operations forms, records, reports, schedules, and other documents, ensuring timely and accurate completion of documents by other department/University personnel and/or outside individuals/organizations.
Provides administrative support for the Associate Dean for Clinical Education, including (but not limited to) managing work schedule, appointments, travel arrangements, phone calls, and written correspondence.
Manages various special projects, such as doing background research, updating various policy manuals and handbooks and archive searches.
Supervises the electronic posting and the manual distribution (as appropriate) of the any pertinent academic information for years 3 and 4.
Develops, organizes and maintains various departmental files and records, frequently involving cross filing/cross-reference systems.
Coordinates with the COM dean's office and HR on new employee orientation and required training within 30 days of the date of hire.
Coordinates the scheduling, travel arrangement support, contract construction, reimbursement and payment for affiliated faculty recruited to help with the delivery of the curriculum.
Work as part of the team to manage department related events generally outside of business hours.
Commit to actively fostering a welcoming culture of inclusion and diversity.
Performs other related duties as assigned.

Qualifications

Associate's degree in business or other appropriate discipline, plus five years of relevant clerical and administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired.

Broad base of general clerical, secretarial, and office management knowledge and skills.
Excellent administrative and organizational abilities.
Experience organizing and maintaining moderately complex filing and record systems, with previous experience in computerized information systems.
Strong reading, writing, and math skills; some bookkeeping or accounting training or experience may be desirable.
Basic supervisory skills; prior supervisory experience is desirable.
Ability to interact effectively with a wide variety of individuals both inside and outside the University.
Ability to function independently with supervision and work as part of a team when necessary.

EEO Statement Summary

Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.

COVID Vaccination Statement (PLEASE NOTE)

Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity.

Posting Detail Information

Posting Number
2022PS0564P

Open Date
12/19/2024

Close DateOpen Until Filled
Yes

Read the full job description and apply online on the recuiter's web-site

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