Administrative Aide 4H

Salary: $42,219. 00 - $101,061. 00 Annually
Location : Largo MD, MD
Job Type: Probationary FT
Job Number: 09134
Department: Fire-EMS Department
Division: FD Administrative Support Unit
Opening Date: 01/23/2025
Closing Date: 2/6/2025 11:59 PM Eastern

Nature and Variety of WorkCome join our team!Prince George's County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life. We are Prince George's Proud!

The Prince George's County Fire and Emergency Medical Services (EMS) Department is currently seeking qualified applicants to fill a Administrative Aide 4Hposition, grade H19 in the FD Administrative Support UnitAbout the Position
This position provides advanced administrative duties and office management to the Fire/EMS Human Resources Office. The incumbent is entrusted with handling highly sensitive and confidential information and must use good judgment and discretion while maintaining the security of the confidential information. In addition, an extensive amount of interface with internal and external customers is required for the purpose of receiving, recording, and responding to inquiries. Work is performed independently within well-defined Departmental and County policies and procedures under the supervision of the Human Resources Manager and Office Manager.

Work at this level involves handling highly sensitive and confidential issues and related activities. Under close supervision, the employee will perform work assignments in accordance with departmental policies, rules, and regulations. Work is evaluated by an administrative supervisor through conferences, reports, and evidence of the accomplishment of assigned tasks. This is senior-level professional work responsible for diverse, complex, and difficult purchasing actions to acquire the product and services resources County departments and agencies need to fulfill the operational responsibilities.

This position is designated "Essential" and the employee must be willing to participate during emergency situations in the event of a natural or manmade disaster; special activities/events. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.

About the AgencyThe mission of the Prince George's County Fire and Emergency Medical Services (EMS) Department is to serve our communities with excellence by providing the highest quality of risk reduction, fire suppression, rescue, emergency medical, and all-hazards response services to enhance the quality of life in Prince George's County.
Examples of Work

• Serves as the Office Manager for the Human Resources Office. Guides and coordinates all support for day-to-day Command activities.
• Effectively utilizes a thorough knowledge of Departmental policies and procedures and County Government policies affecting the Fire/EMS Department.
• Maintains and utilizes a broad knowledge and understanding of the various Fire Department organizations, Task Forces, associations, committees, and the chain of command.
• Research files and/or makes telephone inquiries to collect data to assist in the preparation of letters, memorandums, and reports. Prepares, researches, and organizes background information for meetings, conferences, correspondence, and press releases.
• Independently handles memos or letters of a routine nature, preparing a response for the supervisor's approval. Independently processes forms and prepares reports, presentations, and correspondence according to Departmental guidelines and established procedures.
• Review and ensure all correspondence prepared for the signature is grammatically and factually correct and put in the proper format for their review and signature.
• Return for corrections as necessary, with instructions and following up on completion.
• Independently review and prioritize assignments for appropriate action and distribution; screen telephone calls; assist visitors; familiar with the daily activities and affairs of the office so that requests for information may be adequately addressed.
• Respond professionally and expeditiously to all inquiries to ensure that information flow is accurate and prompt and to maintain good public relations.
• Obtain all pertinent information for assignments dealing with outside vendors, County agencies, applicants, separating employees, the general public, or reporters.
• Perform other related duties and assignments that may not be specifically listed in this position description but within the general, occupational category and responsibility level associated with this class of work.

• Associates degree in Business Administration or Secretarial Science
• Two (2) years of advanced Secretarial/Administrative experience which involves working with the public, Office Management and Operational details, and some supervisory responsibilities.
  
  • Or Nine (9) months of experience in the Administrative Aide III level.

• Knowledge of Microsoft Office applications, such as Word, Excel, PowerPoint, Outlook Teams, SAP, etc. ;
• Experience composing and preparing routine correspondence;
• Experience performing basic mathematical skills:
• Experience maintaining calendars; and
• Experience processing and interpreting data.

• Meet all training and performance standards and demonstrate proficiency as required by the agency.
• Wear and use agency protective apparel and equipment in the performance of their assigned duties, if applicable.
• May be required to successfully pass preemployment checks which may include reference checks, background investigations, and drug screenings, where applicable.
• Essential employees are expected to report during standard or non-standard hours as operations necessitate, or during emergencies. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.