Administrative Aide

Nature and Variety of Work

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Prince George's County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.

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The Prince George's County Department of Permitting, Inspections, & Enforcementis currently seeking qualified applicants to fill an Administrative Aide,grade A17, in theAdministrative Hearing Board.

About the Position:

This position provides administrative and secretarial support to the Administrative Hearing Unit. The incumbent must be knowledgeable of administrative procedures and exercise mature judgment in following through on assignments. The incumbent is responsible for applying a broad knowledge of the functions of County Government, coordinates and manages office activities to fulfill varied responsibilities within the Director's Office. All work is performed under the supervision of an Administrative Specialist I that manages the Administrative Hearing Unit. It is important to understand that DPIE is a service agency. As such, this position requires the incumbent to be physically and medically capable of working both inside and outside in extreme weather conditions (heat/cold wet/humid, snow/ice, and/or dry/arid conditions). Incumbent is required to be both physically and medically capable of remaining in a stationary position, either sitting at a computer terminal, standing at a service counter or in a mobile position, or as deemed necessary. This position requires incumbent to be capable of lifting, pulling, or carrying items that exceed (5) pounds, as well as moving office supplies and equipment that weigh up to thirty (30) pounds. Please be advised that regardless of the incumbent's normally assigned duties, this position requires the incumbent to be willing and both physically and medically capable of working overtime and on weekends for special program events. This position description is subject to change at any time.

About The Agency:

The Department of Permitting, Inspections and Enforcement (DPIE) is responsible for coordinating and enforcing standards that control what goes on before, during, and after construction. Staff from nine agencies, who work cooperatively on permit processing, business licensing, plan review, inspection and enforcement comprise Department of Permitting, Inspections, and Enforcement. The Mission of the Department of Permitting, Inspections, and Enforcement is to promote economic development in Prince George's County and protect the safety of County residents, businesses, and visitors through efficient permitting, inspection and licensing services to ensure compliance with established building, zoning and property standards codes.

Examples of Work
• Assists in planning, coordinating and maintaining administrative and secretarial support for the Administrative Hearing Board/Program on a continual basis.
• Readily assists supervisor with implementation of work policies and procedures.
• Ensures that all correspondence is formulated in conformance with County, Department and Office guidelines.
• Prepares hearing record, case files, meeting, and summons notices of all cases and mails to appropriate parties within designated timeframe.
• Records proceedings and prepares reports in the form of Fact and Findings, Notices of Action and meeting minutes and related correspondence within designated timeframe.
• Assists in planning, coordinating and maintaining administrative and secretarial support for the Administrative Hearing Unit.
• Assists supervisor with general implementation of work policies and procedures.
• Is thoroughly knowledgeable of the functions of the Administrative Hearing Unit, as well as the Director's Office and assists the manager/supervisor and staff within the Office in achieving the goals and objectives of the Department.

Qualifications
• High school diploma or G.E.D. certificate with coursework in typing, office practices or other related clerical subjects; plus
• One (1) year of advanced diverse and/or technical clerical experience which must have involved working with the public for at least six (6) months.
• Applicants must be proficient in typing and in shorthand where required.

Preferred Qualifications:
• At least one year of experience working in a district/circuit court, or administrative adjudicative body.
• Experience providing assistance with legal summons, notices, complaints, and orders.
• At least one year of customer service experience.

Additional Information

Job Location: 9400 Peppercorn Place, Suite 500, Largo, MD 20774

Conditions of Employment: Upon selection, the candidate must:
• Applicants who meet minimum qualifications must pass an administered Administrative Aide exam.
• Must pass a thorough background investigation.
• Meet all training and performance standards and demonstrate proficiency as required by the agency.
• Wear and use agency protective apparel and equipment in the performance of their assigned duties, if applicable.
• Essential employees are expected to report during standard or non-standard hours as operations necessitate. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave if applicable.

ONLY ONLINE APPLICATIONS WILL BE ACCEPTED

Eligibility to Work:Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship.This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at *** or visit their website at dhs.gov/E-Verify.

INTERNAL APPLICANTS: If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.

Prince George's County Government is an Equal Opportunity/Affirmative Action EmployerCommitted to Diversity and Inclusion in the Workplace