Administrative Assistant

High Point Treatment Center
US - Massachusetts - Taunton
January 7, 2025

Administrative AssistantProgram/Location: Taunton Family Center
Education: High School diploma or equivalent
Pay Range: $20-$25/hr
Status/Schedule: Part Time, 24hrs/week

About Us:

SEMCOA (Southeast Massachusetts Council on Addiction) is dedicated to the provision of residential and continuing care for those who have problems with substance use disorder (SUD) through programs that encourage clean and sober living and healthy choices. SEMCOA, Inc. also advocates for and provides substance abuse education and prevention programs in the community. Our residential recovery treatment programs offer services and temporary housing to individuals with substance use or co-occurring disorders.

High Point & Affiliated Organizations is a health and human service agency whose mission is to treat and prevent substance use disorders and mental illness. High Point has programs located throughout Southeastern Massachusetts offering a full continuum of care for substance use and mental health treatment, including inpatient, outpatient, residential, and community-based services. Programs and services also assist survivors of abuse, violence, and families experiencing homelessness. High Point believes that everyone has inherent goodness, worth, and dignity. Our goal is to help individuals and families achieve personal change and improve their quality of life.

Benefits

Medical Insurance
Dental Insurance
Vision Insurance
Long & short term disability
Discounted auto/home and renters insurance
403b - Retirement
FSA & DSA
PMLA
Employee Assistance Program
Bonuses & Referral
Eligibility for free classes to become a Licensed Counselor or Recovery Coach
Education days to use towards CEU's
Free meals at select programs and when available
Unmatched Leave Time (FT employees can earn up to 3 weeks in first year)

Administrative Assistant Duties & Responsibilities:

Compliance with Federal Regulations, 42 CFR Part 2, Confidentiality of Alcohol and Drug Abuse Patients & HIPAA Regulations
Collects and enters data needed for various reports
Meet and greet all visitors and assist with their requests. When necessary, provide basic public relations with clear and adequate information.
Maintain accurate visitor log and signed confidentiality visitor letters
Receive, screen, and direct all incoming switchboard telephone calls to the facility. Take messages when staff member is not available to receive call. Transfer the switchboard at the end of shift, to appropriate department.
Receive all deliveries (other than dietary and housekeeping items) and distributes accordingly and able follow drop-off policy procedures
Maintain reception area - replenish of community handouts, neat appearance of area, proper working order of all office machines and reporting of any repairs to appropriate service company, provide assistance to employees needing assistance with proper machine use, secure all doors and windows of area at the end of shift
Sort, date-stamp and distribute all in-coming mail, to include patient mail
Sort, weigh and stamp all out-going mail (to include UPS and overnight packages). At end of day, responsible to arrange delivery to post-office any pre-stamped mail
Arrange postal machine postage and repairs
Tracking and up-dating of mail service changes, as needed
Maintain postage petty cash and weekly reconciliation
Maintain accurate office supply system - to include ordering and receipt of all office supplies. Verification of accurate delivery and return of any supplies, as needed. Comparison from one supplier to the next for best pricing available
Co-ordinate emergency codes and evacuation procedures for the entire facility
Perform basic secretarial functions as assigned by COO and/or Supervisor
Attend mandatory training/meetings
Ability to respond to TTY and in-house "Codes"
Utilizes universal precautions at all times
Demonstrates behaviors that recognize the rights of patients as defined by the patient rights
Other duties as assigned by the Director of Admissions / Utilization Management to insure safe and appropriate operation of the facility

Administrative Assistant Qualifications:

1-3 years experience preferred
Present as courteous and professional
Demonstrated flexibility, dependability, and ability to multiply task
Excellent verbal and written communication skills, including the ability to organize ideas in logical and clear fashion as well as be able to format memos, letters, etc.
Exceptional organizational skills
Proficiency and knowledge of basic computer skills; including various software programs
Ability to learn, use, and train the use of our electronic medical records
An understanding of the relationship between substance use and mental health issues and/or self-help programs
An understanding of boundaries and ethics, a must
Work well within a team environment
Ability to plan duties for maximum effectiveness and efficiency
Must be able to work independently

Read the full job description and apply online on the recuiter's web-site

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