Administrative Assistant

Western States Fire Protection
US - Massachusetts - springfield
November 17, 2024

Omlid & Swinney is a subsidiary of Western States Fire Protection. Western States Fire Protection (WSFP) and its subsidiaries are more than a company. We are a family of unique individuals committed to our purpose, our values, and each other and we believe in making our own luck, creating our own opportunities. WSFP accomplishes this by constantly innovating, finding ways to create new value and seizing new opportunities.

Protecting lives and property since 1985, WSFP and its subsidiaries specializes in Life Safety Systems. Our values are simple: integrity, quality, safety, professionalism, commitment.

What we offer:

Health, Life, Dental and Vision Insurance
Employee Assistant Program
Flex Spending (FSA) (Cafeteria Plan) and HSA
401(k) Plan - Matching up to 3%
Employee Stock Purchase Plan
Profit Sharing Plan
Paid Time Off (PTO), Parental Leave, Paid Pregnancy Medical Leave
Paid Holidays
Tuition Reimbursement
Biannual Discretionary Bonus
Employer paid Life Insurance
Gym membership reimbursement

The starting wage for this position is $24.00 - $30.00 per hour, depending on prior experience and industry knowledge.

Administrative Assistant

The Administrative Assistant is responsible for answering the phones for a multi-company phone system and directing visitors/customers that come to the office. He/she will assist other branch personnel, including key managers in a variety of administrative roles including but not limited to project billings, collection follow-ups and other duties as outlined below.

Job Responsibilities

Responsible for office reception functions including all incoming phone calls, greeting customers, vendors, and associates
Responsible for the billing of all projects and service calls
Responsible for accounts receivable phone calls to follow up on collections
Issue purchase orders for employees making purchases at local vendors
Maintain a professional attitude and appearance
Create, type, and distribute internal and external correspondence
Provide general administrative and filing support for managers and staff
Complete special projects as required
Accomplish responsibilities as required using business software as approved by WSFP
Create Fire Alarm Monitoring Accounts
Various Data Entry tasks
Other duties as assigned

Detail of Schedule: Monday-Friday; 7:30 am - 4:00 pm

Job Qualifications

High School diploma or GED; and/or or one to two years related experience and/or training is preferred
Puts forth a courteous, friendly, helpful attitude at all times when receiving office visitors, answering the phones, or dealing with other associates
Excellent organizational skills
Multi-tasking and time-management skills, with the ability to prioritize tasks
Ability to be resourceful and proactive when issues arise
Proficient computer skills with working knowledge of business software application
Possess excellent written and verbal communication skills
Willing to pass a post-offer drug screen test and background check
Industry Knowledge (Beneficial but not Required)

All qualified applicants with Western States Fire Protection Company will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin or status as a qualified individual with a disability or protected veteran.

VEVRAA Federal Contractor

Read the full job description and apply online on the recuiter's web-site

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