Project Assistant

Chapman Construction Design
US - Massachusetts - Newton Highlands
February 1, 2025

Founded in 1984, Chapman provides sustainable construction management and consulting services to forward-looking corporate, education, healthcare, life sciences and manufacturing clients. Every individual at Chapman contributes unique perspectives and experiences that collectively enrich our company. We work hard to foster a diverse and inclusive culture and take pride in providing equitable opportunities for employees to develop their skills and demonstrate their abilities. It's easier to give your best to a job when you're healthy - physically and financially. So, we give our team 100% company-paid health insurance, highly competitive salaries, and learning stipends so they can continue to learn and grow in their careers.

All Inquiries Will Be Kept Confidential

JOB SUMMARY:

The Project Assistant (PA) provides comprehensive support to the company's project management and field staff on designated construction projects. The PA assists with a broad range of project activities to help move the project forward.

ESSENTIAL FUNCTIONS:
• Generate and track project activities, subcontractors, progress, and changes across multiple platforms
• Coordinate subcontractor activities; ensure timely completion of tasks and escalate concerns
• Track and organize all subcontractor documents, including but not limited to: subcontractor bids, RFIs, purchase orders, submittals, change orders, etc.
• Generate, maintain, and update project directories
• Apply for building permits
• Perform project document control: manage/organize/distribute electronic documents for field & office staff. Includes drawings, addenda, bulletins, sketches, RFIs, submittals, safety meetings, etc.
• Perform estimating
• Attend weekly meetings, generate minutes and distribute
• Collect all closeout information and assemble as built packages
• Participate in PA Day in the Field program to gain onsite experience
• Escalate concerns, issues or delays relative to project work, subcontractor performance or other activities that may impact project completion
• Perform other functions as required

MINIMUM REQUIREMENTS (EDUCATION/EXPERIENCE/CERTIFICATES/LICENSES):
• High school diploma or equivalent
• Demonstrate effort toward continued development and growth in the industry, continuing education, coursework and seminars
• Valid driver's license and reliable transportation
• Participate in company-sponsored training programs, meetings and seminars
• Maintain necessary training certifications such as First Aid/CPR, etc.
• Complete a 30-hour OSHA training within one year of employment and ongoing as necessary

PREFERRED QUALIFICATIONS:
• Experience working with project management software
• Experience working with on-screen take-off software
• Experience reviewing construction documents (plans and specs)

WORK ENVIRONMENT/PHYSICAL DEMANDS:
• Prolonged periods sitting at a desk and working on a computer
• The employee must occasionally lift and/or move up to 55 pounds
• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus
• The noise level in the work environment is usually moderate
• Driving or riding in vehicles for extended periods of time is occasionally required
• Being present on active construction sites where outdoor weather conditions, fumes, dust, loud noise, power tools and heavy equipment is occasionally required

DE & I COMMITMENT

Every individual at Chapman contributes unique perspectives and experiences that collectively enrich our company. We work hard to foster a diverse and inclusive culture and take pride in providing equitable opportunities for employees to develop their skills and demonstrate their abilities. There is a great deal of work to be done across the AEC industry to prioritize diversity, equity, and inclusion, and Chapman is committed to advancing and improving these initiatives in everything we do.

EEO STATEMENT:

Chapman Construction/Design is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Read the full job description and apply online on the recuiter's web-site

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