Administrative Coordinator, IT Logistics

66922BRAuto req ID:66922BRJob Code:403123 Info Tech Support Associate II Department Office Location:USA - MA - Cambridge Business Title:Coordinator, IT LogisticsSub-Unit:- Salary Grade (/hr. harvard. edu/salary-ranges#ranges) :055Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

• 3+ years related work experience

Additional Qualifications and Skills:

• Ability to work independently with minimal supervision.

• Strong customer service skills with a proven record of accomplishment.

• Excellent Excel and database skills

• Proficiency using a variety of computer software and systems.

• A willingness to take ownership and be accountable where appropriate is essential.

• Business training beyond high school or college background is preferred.

• Excellent

• oral and written communication skills.

• interpersonal and analytical skills.

• organizational skills with ability to prioritize work in an environment with multiple and conflicting interests.

• Basic technical background that will allow for an understanding of infrastructure/environment.

• Experience

• with ServiceNow report generation a plus

• with business process analysis; understands business requirements and design solutions.

• with ServiceNow a plus

• Possesses good listening skills.

• Supports team building and embraces diversity.

• Consistently acknowledges and appreciates each team member's contributions.

• Demonstrates high ethics and values and embraces diversity.

• Establishes and maintains interpersonal relationships.

• Works to meet the goals of HUIT with enthusiasm and a spirit of cooperation.

Additional Information:

Please provide a cover letter with your application.

Please note:

• Harvard University requires pre-employment reference and background screening.

• We are unable to provide work authorization and/or visa sponsorship.

• This position has a 90-day orientation and review period.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Accessibility:

Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request an accommodation or have questions about the physical access provided, please contact our University Disability Resources Department.

Department:Client ServicesPre-Employment Screening:Identity Schedule:

• Will require working a hybrid work schedule (variety of onsite days required)

Job Function:Information Technology Position Description:

Harvard University Information Technology (HUIT) is a community of Information Technology professionals committed to delivering service and technological solutions in support of teaching, learning, research and administration. We are recruiting an IT workforce that has both breadth in their ability to collaborate and innovate across disciplines - and depth in specific areas of expertise. HUIT offers opportunities for IT professionals to learn and work in a unique technology landscape and service-focused environment. If you are a technically proficient, nimble, user-focused, and accountable IT professional who also connects with the importance of collaborating well in a team environment, we are looking for you!

Computer Refresh Duties & Responsibilities

• Serves as a principal source of information on computer selection reach outs and advises faculty or staff on existing options or alternatives.

• Supports outreach to schedule individual deployments as they relate to overall schedule.

• May assist in preparing orders for computers and related deployment hardware.

• Ensures customer satisfaction with deployments through follow up and corrective action.

• Assists in assigning assets to individuals and updating corresponding asset records.

Asset Management Duties & Responsibilities

• Works with customers to determine asset reporting needs.

• Create reports, review asset trends and review with management on next steps.

• Assists in managing inventory and asset tracking.

• Tracks purchased assets from inception through resale or disposal

• Tracks leased assets from inception through disposal/return

• Completes asset audits.

Administrative Duties & Responsibilities

• Organizes and implements administrative systems and procedures performing necessary support duties.

• Provides for smooth day-to-day flow of communications between our unit, staff, and faculty.

• Gathers and maintains data for and assists in preparing reports and/or spreadsheets, often using a variety of computer software.

• Will compose, proofread, edit, and prepare correspondence, reports and other materials using Word processing, spreadsheets and/or databases.

• Participates in measuring performance and capturing/reporting on lessons learned to continuously improve the deployment project and process.

• Contributes to unit goals by accomplishing related duties as required.

School/Unit:Harvard University Information Technology EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. Physical Requirements:

• Must be able to bend, push, pull, stoop, climb, stand and lift up to 45 pounds frequently (occasional heavier items).

Working Conditions:

• Work is performed in an office and warehouse setting

Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values. Benefits:We invite you to visit Harvard's Total Rewards website (/hr. harvard. edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12. 5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 we.