Senior Administrative Assistant, QA Contract

Vertex Pharmaceuticals
US - Massachusetts - Boston
December 1, 2024

The Senior Administrative Assistant provides experienced office/business support to a department.
The Senior Administrative Assistant generally reports directly to a(n) Country Manager, Executive Director or Vice President-level manager.
The ideal candiate will have extensive experience with high level calendar management and planning large scale business meetings.

• This role is covering a maternity leave with an anticipated start date of 11/2024
•

Key Duties & Responsibilities

Manages calendars for assigned personnel, including meeting scheduling (both internal and offsite meetings), accepting/declining invites, meeting prioritization, securing conference rooms, ordering catering and "day-of" logistical and administrative support
Serves as a departmental resource for Vertex's internal technologies (i.e; Procurement, SharePoint, Concur, Vertex U, VLearn, etc.)
Exchanges and integrates information from stakeholders into departmental reports
Books flights/hotels, completes expense reports, and arranges team lunches/dinners and offsite meetings for assigned personnel
Based on established departmental procedures, prioritizes and addresses requests for appointments, e-mails and telephone calls; directly handles most requests but routes complex or unusual problems to more senior personnel
Coordinates and helps prepare meeting materials, including meeting agenda preparation/distribution, collecting/printing meeting pre-reads, minute- or note-taking and assembling/editing PowerPoint presentations
Processes group purchase orders, invoices, and contracts
Assists with visitor registration, including pre-registering and escorting visitors
Assists with the onboarding of new personnel into the department
Ensures seamless day-to-day physical operations of the site/office to include:
inventory control of office supplies; office support services via coordination with IT and Operations & Facilities staff on computers, phones, and office equipment; and establishing a pleasant and productive atmosphere for employees and visitors.
Oversees relevant local vendor relationships with office services providers such as cleaning companies, couriers, equipment technicians, mail/shipping services, etc.
Reviews and tracks office budget, may assist with resource planning/allocation for the site
Operates with a high level of discretion and tact to protect the confidentiality of Vertex initiatives undertaken at the site/office

Required Knowledge/Skills

Extensive experience with high level calendar managemen
Established knowledge of Microsoft Office products
Developed time management skills and organizational skills to prioritize work and/or multi-task
Keen attention to detail
Discretion to handle sensitive and confidential correspondence

Pay Range:

$55-$60/hr

Requisition Disclaimer:

This job posting is for a temporary role with a third-party agency partner on assignment at Vertex Pharmaceuticals (Vertex).
The individual selected for this role will be offered the role as an employee of a third- party agency partner; compensation, medical benefits, fringe benefits and other terms and conditions of employment shall be presented by the third-party agency partner upon offer.
The pay rate range provided is a reasonable estimate of the anticipated compensation range for this job at the time of posting.
The actual pay rate will be based on a number of factors, including skills, competencies, experience, location and/or being pursued and other job-related factors permitted by law.
In addition, this role will be eligible for overtime pay, in accordance with federal and state requirements

By applying for this position, you agree to the Atrium Terms and Conditions and you direct Atrium to share your application materials, which may include your CV/Resume, email address or phone number, with Vertex.
For more information on how Vertex handles your personal data related to your job application, please see Vertexs Careers Privacy Notice.
Agreeing to the Atrium Terms and Conditions, includes permission to use the email address and mobile phone number you provide during the application process or throughout the duration of your prospective or actual employment to notify you of job openings, profiles, articles, news, and other employment-related information, as well as to notify you of special promotions or additional products and services offered by us or our affiliates and partners

(collectively, Atrium Alerts).
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Your personal information will be safely stored within the Atrium & Vertex databases.
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If you do not agree with the Atrium Terms and Conditions, you can still complete your application for this position by emailing your resume to our team at ***.
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No C2C or Third-Party Vendors

Read the full job description and apply online on the recuiter's web-site

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