Reporting to the Principal Investigator, the Program Coordinator supports the smooth functioning of a cutting-edge laboratory that studies immune response to infection and cancer.
They are responsible for organizing lab meetings, travel arrangements, coordinating visits from scientists, and grant preparation, developing budgets, purchasing lab supplies, managing lab IT needs, maintaining spreadsheets to track expenses and funding, overseeing protocols for animal and human subjects research.
They will also be responsible for onboarding lab personnel, preparing academic appointments, and arranging lab social events.
They verify lab members are in compliance with training and regulatory requirements.
They oversee reporting of personnel effort, grants and legal documents for the Program, Boston Children's Hospital and Harvard Medical School.
The Program Coordinator I will:
Assist PI with pre-award management including budgeting and collection of grant materials to ensure conformity with sponsor guidelines and hospital policy.
Work closely with the lab manager and scientists to document inventory of supplies and equipment, and purchase materials using a CRM-based application.
Arrange payments for the lab and approve purchase requisitions.
Work with institutional central offices (Office of Sponsored Programs, Research Admin., Res.
Finance, Accounts Payable) to troubleshoot and resolve matters.
Prepare financial reports to monitor grant expenses to ensure compliance with sponsored award terms/conditions.
Participate in timely grant/award renewal and the closeout of sponsored activities.
Serve as a liaison between the Principal Investigator and hospital administration.
Collaborate with Office of Immigration to prepare personnel US Visa applications.
Draft written communications, documentation, and letters of grant submissions.
Attend institutional training to keep skills current and knowledge up-to-date on sponsor regulations, hospital policies, and emerging technologies.
To qualify you must have:
Associates degree required, Bachelor's degree preferred.
1 year of relevant experience.
Scientific, research, or administrative experience preferred.
Experience with Microsoft Office, Google Drive, Dropbox, grant management systems, and website maintenance preferred.
The ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.
Boston Children's Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes.
Experience the benefits of passion and teamwork.
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