Manager, Workplace Services

About Us

Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients.

About the Role

Manager, Workplace Services Summary: The Manager of Workplace Services in Finance and Administration is a seasoned real estate professional with a comprehensive background in facilities management, project management, corporate services, data center and critical systems management. This role is critical in the management of multiple teams supporting our internal and external clients. Wellington Management manages approximately 1M sq ft of office space in 18 countries. This role also provides technical expertise and leadership to the global office management teams. This job reports to the Managing Director, Workplace Services.

Summary of Responsibilities:

Lead facility management in all global offices, as well as all critical spaces, ensuring 100% uptime of all global critical infrastructure.

Oversee Reception/Conference Center vendors in Massachusetts and New York City.

Lead outsourced Corporate Operations program including Print, Mail and Distribution.

Provide leadership to the Global Office Managers ensuring continuity amongst all offices and to ensure critical systems support office availability.

Create and manage an annual operating budget of $5M, as well as yearly capital expenditure of $1M - $20M of proposed projects.

Forecast and plan facility improvements, to ensure efficient operation and cost impact.

Maintain up-to-date knowledge in facilities management and maintenance industry; establish and update related policies and procedures.

Manage vendor programs that underpin all areas of expertise, including contract negotiations.

Lead other internal and external support teams including Architects, Engineers and General Contractors to deliver successful Real Estate projects.

Support space planning and design team efforts with move, add, and change requests.

Assist in hiring of all team members.

Provide leadership in all technical decisions for the operational and fiscal management of our space.

Provide leadership on technical solutions for all systems.

Provide executive level updates, summaries, capital plans and emergency updates.

Evaluate, hire and manage third party vendors supporting the facilities team operations.

Interact successfully with internal and external teams including Security, Business Continuity Planning, Technology, our landlords and numerous support teams.

Skills and Experience:

Expertise in all elements of facility management including technical knowledge and skills in HVAC, mechanical, electrical systems, and life safety.

Knowledge of all Corporate Operations functions.

Knowledge of food service management including reception/concierge.

Critical business thinking that informs strategy development and execution.

Experience with all facets of building codes and regulations to ensure successful projects from start to finish.

Excellent communication and collaboration skills.

Experience developing cost estimates and budgets.

Standard computer system knowledge including the suite of Microsoft products.

Knowledge of energy management systems (lighting, HVAC, electricity, etc).

Skilled negotiator with excellent communication skills.

Flexibility and ability to balance several tasks simultaneously.

Experience:

Bachelor's degree in engineering, facilities, or a related field. MBA preferred.

Minimum 12 years' experience in the electrical, mechanical, building construction and/or property management profession with a minimum of 10 years in a supervisory position.

Not sure you meet 100% of our qualifications? That's ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill, workplace experiences, and backgrounds.

As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law.

If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at *** .

At Wellington Management, our approach to compensation is designed to help us attract, inspire and retain the best talent in our industry. We strive to pay employees fairly and competitively across all levels and roles. Our approach to compensation considers all aspects of total compensation; all employees are eligible to receive salary, variable compensation, and benefits. The base salary range for this position is: USD 80,000 - 180,000.

This range takes into account the wide range of factors that are considered when making compensation decisions, including but not limited to skill sets; role; skills and experience; certifications; and education. This range is an estimate, and further details on salary and total compensation aspects will be shared with candidates during the recruitment process.

Base salary is only one component of Wellington's total compensation approach. Other rewards may include a discretionary Corporate Bonus and/or Incentives, if eligible. In addition, we offer a comprehensive and high value benefit package to meet the unique needs of our employees and their families, and we are committed to fostering a flexible work environment that enables employees to thrive personally and professionally. Examples of our benefits include retirement plan, health and wellbeing, dental, vision, and pharmacy coverage, health savings account, flexible spending accounts and commuter program, employee assistance program, life and disability insurance, adoption assistance, back-up childcare, tuition/CFA reimbursement and paid time off (leave of absence, paid holidays, volunteer, sick and vacation time).
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