US - Massachusetts - Boston
October 27, 2024
Administrative Coordinator for Undergraduate Affairs
The Administrative Coordinator for Undergraduate Affairs provides administrative and logistical support within the Office of the Associate Provost of Undergraduate Affairs.
Responsibilities
Essential duties (and approximate percentages of time) include though are not limited to:
1. Handle logistical tasks for both small and large events. Tasks may include reserving spaces, coordinating broadcast email communications, catering, and AV equipment needs, and ordering giveaways and supplies 30%
2. Schedule and coordinate administrative details for meetings, including assembling and distributing meeting agendas and materials in a timely manner and taking and reporting accurate meeting minute. Scheduling meetings with upper administration and handling confidential agendas and minutes: 20%
3. Ensure smooth office operations by utilizing the internal procurement system to make purchases from internal and external vendors, tracking expenses, monitoring department email account(s), making updates to departmental websites, and coordinating searches for open staff positions: 25%
4. Track and compile data related to departmental programming. Help manage confidential data regarding student records, including sensitive information about students on academic probation and their enrollment in the academic recovery program. Help manage reports of students in distress and collect this data in a sensitive manner : 10%
5. Carry out emerging special projects and perform other duties as assigned: 15%
Required SkillsRequired Skills
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