Admin support - Health Science

IvyTech
US - Indiana - Lawrenceburg
November 15, 2024

Perform a variety of tasks to support the Program Chair for Health Science

Provides administrative support to an academic teaching department by providing reception services, scheduling appointments, meetings, and travel, filing, researching files and records, and preparing and proofreading correspondence, reports, and other documents as requested.
Assists faculty by answering questions and providing information, locating desired information and course materials, typing, collating, or otherwise assisting in test preparation, preparing and/or proofreading manuscripts, correspondence, and other material, obtaining desk copies of textbooks, making travel arrangements, and preparing expense reports.
Assists students by determining who can best provide information needed by the student, providing basic and initial assistance to students with questions about classes, registration, permissions, etc.
using established guidelines (information in course catalogs, departmental and college documents, and established policies and procedures), and assigning advisors.
Supports the work of the department by purchasing equipment and supplies for clinical labs and classrooms at the Lawrenceburg and Batesville campuses, maintaining an inventory of office supplies, and utilizing the appropriate process to pay for goods or services purchased by the department.
Helps to organize and conduct departmental events, as directed, by securing space, equipment, food, preparing invitations, announcements, agendas, brochures, and packets, purchasing awards, making travel arrangements and reservations, and assisting with the event as it occurs.
May assist with the collection of credentials and other required material during searches and/or collect scholarship applications and admission applications to competitive and selective admission programs.
Supports the administrative business functions of the department by obtaining and processing textbook adoptions, creating brochures and newsletters, organizing the faculty evaluation process, maintaining and updating the departmental handouts and information sheets, preparing personnel action forms and position authorizations as directed, verifying and processing student records, scheduling the use of classrooms, department facilities, or meeting rooms, and maintaining the security of classrooms, labs, equipment, and records.
Remains competent and current by attending professional development courses, software training classes, and courses and/or training sessions as directed by the program chair or required by the College.
Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
Supports the department by performing all other duties as assigned by the department head.

High school diploma or equivalent

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer.
All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status.
As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions.
Questions specific to Title IX may be referred to the College's Title IX Coordinator or to the US Department of Education Office of Civil Rights.

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