Administrative Coordinator 2

Administrative Coordinator 2

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Administrative Coordinator 2

Salary

$1,985. 00 - $3,572. 00 Monthly

Location

LaPlace, LA

Job Type

Classified

Job Number

204122

Department

LDH-South Central Louisiana Human Services Authority

Opening Date

01/07/2025

Closing Date

1/17/2025 11:59 PM Central

• Description

• Benefits

• Questions

Supplemental Information

Helping people, changing lives through education, prevention, intervention, and treatment in an effort to enhance quality of life.

This vacancy is located at SCLHSA's River Parishes Behavioral Health Center located in Laplace, LA. The incumbent will be responsible for multiple clerical tasks including check-in, filing (reports, correspondence, medical records), routine typing and data entry using a computer. This position also provides reception services and the collection of preliminary consumer information.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.

• Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.

• Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

NOTE REGARDING ADVERTISED PAY:

The actual starting salary depends on the education and experience of the selected applicant.

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the 'Apply' link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *

For further information about this vacancy contact:

Macy Comeaux

HR Director

macy. richard@la. gov

***

Minimum Qualifications

MINIMUM QUALIFICATIONS:

One year of experience or training in clerical work.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.

Job Concepts

Function of Work:

To perform a variety of clerical duties that requires some independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.

Employees follow detailed procedural guidelines in completing well-defined duties.

Level of Work:

Experienced.

Supervision Received:

General from higher-level clerical and/or supervisory personnel.

Supervision Exercised:

None.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Administrative Coordinator 1 by the presence of responsibility for clerical duties that require some independent judgment to perform.

Differs from Administrative Coordinator 3 by the absence of advanced level duties that not only require some independent judgment, but also involve a greater scope and complexity.

Examples of Work

ESSENTIAL FUNCTIONS:

40% Reception/Scheduling:

• Answers phones and route phone calls to the appropriate person(s). Takes complete and concise messages

• Greets clients at the window.

• Assists clients with complete check-in process via eCW kiosk as they arrive for appointments/group; ensures client information in eCW and all forms are up-to-date.

• Checks in clients for individual, group, doctor, appointments; completes work/school excuses.

• Helps maintain and coordinate computerized schedules for entire staff; this includes tracking schedules for no shows, crises, and cancelations as directed.

• Utilizes computer to manage daily schedules, compose letters, signs or labels as requires.

30% Screening/Orientation:

• Conducts interviews with new clients, which consist of explaining and completing various consents, obtaining proof of income (POI) and insurance information, and inputting guarantor and demographic data into eCW as needed.

• Meets with client to acquire signatures on consents and acknowledgements and review annual income (sliding scale) and/or insurance status.

• Performs annual updates on existing clients

• Completes Medicaid Applications with clients according to SCLSHA policies and procedures.

20% Office Functions- General:

• Ensures front office clerical forms are current and makes copies.

• Make additional charts.

• Help file and pull charts daily when needed.

• Complete reminder calls.

• Check fax machine periodically to distribute information

• Check lobby periodically to make sure that brochures are orderly and fully stocked

10% Other:

Performs other duties as assigned, to ensure smooth operation of the agency policies, procedures, rules and regulations

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at /info. groupbenefits. org/

Parental Leave- Up to six weeks paid parental leave

More information can be found at/ civilservice. louisiana. gov/Parental-Leave/Default. aspx

Holidays and Leave - State employees receive the following paid holidays each year:

• New Year's Day

• Martin Luther King, Jr. Day,

• Mardi Gras,

• Good Friday,

• Memorial Day,

• Independence Day,

• Labor Day,

• Veteran's Day,

• Thanksgiving Day and Christmas Day.

* Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an emp.