Administrative Assistant 3

Salary : $2,272. 00 - $4,089. 00 Monthly
Location : Lafayette, LA
Job Type: Classified
Job Number: ULL012825TFC
Department: University of LA - Lafayette
Opening Date: 01/28/2025
Closing Date: 2/5/2025 11:59 PM Central

Supplemental Information
This vacancy resides in theUniversity's Physics. No Civil Service test score or assessment is required to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

COMPETENCIES: AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Using Data: The ability to use relevant and valid data to inform a recommendation for action.

Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.

Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *For further information about this vacancy contact:Taronsler Faye CormierHuman Resources Specialist***faye. cormier@louisiaina. edu University of Louisiana at Lafayette Human Resources Minimum Qualifications
MINIMUM QUALIFICATIONS:
Two years of experience or training in clerical work.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Concepts

Function of Work:
To provide secretarial support for a professional, supervisor or manager, and in some cases, subordinate staff of that individual,

OR

To provide highly-skilled keyboarding support in the transcribing and recording of information.

Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.

Level of Work:
Advanced.

Supervision Received:
General from a professional, supervisor or manager.

Supervision Exercised:
May supervise 1-2 lower-level personnel.

Location of Work:
May be used by all state agencies.

Job Distinctions:
Differs from Administrative Assistant 2 by the presence of responsibility for serving as secretarial support to a mid-level manager or performing advanced keyboarding duties.

Differs from Administrative Assistant 4 by the absence of responsibility for serving as secretarial support to a high-level manager or low- to mid-level administrator.
Examples of Work

SECRETARIAL
Responds to requests for information; may require interpretation of department rules and regulations.

Independently composes and types correspondence for signature of supervisor regarding administrative matters, office policies, or programs.

Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.

Organizes and maintains files and reference manuals/materials; ensures confidentiality of information, as necessary.

Prepares materials needed for meetings, such as agendas, handouts, binders, etc.

May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc.

KEYBOARDING
Sets up and types a wide variety of correspondence, reports, tables, records, case histories, hearings, etc. from rough draft, dictation, dictating machine or instructions.

Types materials that involve knowledge of special terminology.

Attends meetings and transcribes minutes; may serve as hearings reporter by recording verbatim testimony and transcribing into prescribed format.

Proofs typing results for typographical errors, spelling, punctuation and format accuracy.

Establishes and maintains electronic files for identifying, recording and classifying stored data; extracts, assembles and merges stored information to create new documents.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at

Parental Leave - Up to six weeks paid parental leave
More information can be found at

Holidays and Leave - State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.

• Louisiana State Employees Retirement System (). LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana (),
• Louisiana School Employees Retirement System (), among others

• Yes
• No