ADMINISTRATIVE ASSISTANT 6

ADMINISTRATIVE ASSISTANT 6

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ADMINISTRATIVE ASSISTANT 6

Salary

$3,186. 00 - $6,252. 00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

DED-2025-01

Department

LED-Office of the Secretary

Opening Date

01/13/2025

Closing Date

1/18/2025 11:59 PM Central

• Description

• Benefits

• Questions

Supplemental Information

This position will support the Economic Competitiveness Team for Louisiana Economic Development.

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the 'Apply' link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

Selected Core Competencies:

Communicating Effectively:The ability to relay information correctly and appropriately to connect people and

ideas.

Making Accurate Judgments:The ability to form an opinion objectively and decisively based on relevant

information and in accordance with established standards.

Managing Resources:The ability to ensure resources such as time, money, and people are utilized appropriately

to result in maximum business value.

Selected Preferred Competencies:

Acting Decisively: The ability to make decisions quickly and effectively.

Building and Supporting Teams: The ability to combine your actions and efforts with others to work toward

achieving a common goal.

Demonstrating Business Acumen: The ability to understand how the organization operates to achieve its

objectives.

Louisiana Economic Development is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.

For more information, contact:

Dawn Thibodeaux

Human Resources Director

Dawn. Thibodeaux@la. gov

Minimum Qualifications

MINIMUM QUALIFICATIONS:

Five years of experience or training in clerical work.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The maximum substitution allowed is 120 hours, which substitutes for a maximum of four years of experience.

Job Concepts

Function of Work:

To serve as the confidential executive assistant to the unclassified Secretary, Deputy Secretary, Undersecretary, Assistant Secretary or equivalent high-level classified/unclassified executive of a state department.

Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.

Level of Work:

Advanced.

Supervision Received:

General from a high-level classified/unclassified executive.

Supervision Exercised:

May supervise 1-2 lower-level personnel.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Administrative Assistant 5 by the presence of serving as the confidential executive assistant to the unclassified Secretary, Deputy Secretary, Undersecretary, Assistant Secretary, or equivalent high-level classified/unclassified executive of a state department.

Examples of Work

Relieves the Secretary, Deputy Secretary, Undersecretary, Assistant Secretary, or equivalent high-level classified/unclassified executive of a variety of administrative matters by assuming delegated authority in assigned areas.

Performs and supervises administrative support activities such as maintaining files and central records, printing and duplicating services, security, purchasing of supplies and equipment, warehousing, and preparation of payroll and personnel records.

Serves as executive support.

Reviews correspondence and receives telephone calls related to the most sensitive and confidential matters and determines appropriate action to be taken.

Interprets departmental policies and procedures for staff members and the general public.

Conducts and/or supervises special projects, such as organizing charity drives or coordinating facility maintenance.

Collects and compiles budgetary data for monitoring funds and staffing levels.

Prepares materials needed for meetings, such as agendas, handouts, binders, etc.

May attend meetings and transcribe minutes.

May attend meetings in lieu of the Secretary, Deputy Secretary, Undersecretary, Assistant Secretary, or equivalent high-level classified/unclassified executive.

May serve as backup for experienced-level professional duties, such as procurement, accounting, etc.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at /info. groupbenefits. org/

Parental Leave- Up to six weeks paid parental leave

More information can be found at/ civilservice. louisiana. gov/Parental-Leave/Default. aspx

Holidays and Leave - State employees receive the following paid holidays each year:

• New Year's Day

• Martin Luther King, Jr. Day,

• Mardi Gras,

• Good Friday,

• Memorial Day,

• Independence Day,

• Labor Day,

• Veteran's Day,

• Thanksgiving Day and Christmas Day.

* Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System ( lasersonline. org). LASERS has provided this video (/lasersonline. org/wp-content/uploads/2016/07/Your_Retirement_System. mp4) to give you more deta.