Administrative Specialist Senior

Kentucky Personnel Cabinet
US - Kentucky - Wilmore
January 26, 2025

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1/30/2025 (7:00 PM EST)

25-00149

Administrative Specialist Senior

Pay Grade13

Salary

$3,390.24 - $5,085.44 Monthly

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK

for more details on state employment.

Hiring Agency

General Government Cabinet | Department of Veterans Affairs

Location

100 Veterans Drive
Wilmore KY 40390 USA

Description

Are you a self-motivated, multi-tasking, and detail-oriented team player? If this sounds like you, then youmight be the ideal candidate for the Administrative Specialist Senior position open at Thomson-Hood VeteransCenter. The ideal candidate will work within a team-centered environment to meet our commitment to serving.Kentucky's Veterans by fostering independence, preserving dignity, and providing compassionate care.

You will also be expected to draft and edit a variety of documents and reports, so excellent communicationskills - both written and verbal - are necessary. The ideal candidate will be able to prioritize and completerequested duties independently. Provides professional support to the Nurse Executive. A pleasant, outgoingpersonality both in-person and on the phone are highly desirable traits for this position.

Responsibilities include, but are not limited to, the following:

Manages complex multi-shift nursing schedules for approximately 250 employees, on five separate nursing units, for all three shifts electronically for review by the nurse managers.
Calculates and posts the daily minimum care hours Per Patient Day (PPD) for each shift as required by federal regulation. Creates and updates temporary staffing agency employee schedule.
Fills staffing vacancies in advance to ensure adequate coverage for all shifts. Daily review staffing coverage needs based on resident census, employee call- ins, vacations, extended leave.
Reviews and keeps an up-to-date list of active employees, part time employees, Sick Leave Verification, Family Medical Leave, and work-related injuries for review and approval by nurse managers for scheduling purposes.
Maintains records for employees, Disciplinary actions, update licenses.

Minimum Requirements

EDUCATION:Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS:Three years of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE:Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION:Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Cheryl Hoover at *** or ***.

An Equal Opportunity Employer M/F/D

Read the full job description and apply online on the recuiter's web-site

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