Sr. Proposal Coordinator Job Details - Black & Veatch Family of Companies

Sr. Proposal Coordinator

Date: Jan 29, 2025

Location:

US

Company: Black & Veatch Family of Companies

Together, we own our company, our future, and our shared success.

As an employee-owned company, our people are Black & Veatch. We put them at the center of everything we do and empower them to grow, explore new possibilities and use their diverse talents and perspectives to solve humanity's biggest challenges in an ever-evolving world. With over 100 years of innovation in sustainable infrastructure and our expertise in engineering, procurement, consulting and construction, together we are building a world of difference.

Company : Black & Veatch Corporation

Req Id : 106806

Opportunity Type : Staff

Relocation eligible : No

Full time/Part time : Full-Time

Project Only Hire : No

Visa Sponsorship Available: No

Why Black and Veatch

Black & Veatch allows you to lend your talent and perspective to humanity's biggest challenges in a flexible environment where you are empowered to grow and explore new possibilities. We offer competitive compensation; 401K match and benefits that start day 1.

Our hybrid environment allows you to balance your work and personal life. At Black & Veatch, you own your career with purpose and meaning. You are empowered to grow and explore new possibilities at every step of your career journey. Bring your big ideas knowing you are safe to be who you are and speak up with concerns or questions and put your diverse talents and perspectives to use.

The Opportunity

As the Sr. Proposal Coordinator , you will have the opportunity to:

• Interpret complex RFPs

• Proactively set and drive deliverable schedules

• Research, find, and comply relevant information for pursuit teams

• Direct contact and ownership of subconsultant coordination and information

• Identify need for and coordinates internal supporting resources

• Drive best practice and timely responses with a diverse team of SMEs

• Meet deadlines and drive schedule to achieve delivery requirements

• Be familiar/have usability with InDesign and PowerPoint

• Be skilled in InDesign and PowerPoint

The Team

Black & Veatch's Governments & Communities focuses on specific infrastructure needs of municipalities, state and local governments, and specialized physical and digital infrastructure solutions for government and federal agencies. By joining our market sector, you will be able to provide infrastructure for community benefit

Key Responsibilities

• Initiate and lead proposal meetings, including kick off, status reviews and Red Team reviews.

• Develop pursuit planner based on the solicitation requirements that will be used during the kick off call to assign writing responsibilities, develop or refine sales messaging and win themes, and set schedule milestones.

• Collaborate with internal and external contributors to develop proposal content, including drafting some non-technical portions using boilerplate or earlier proposals.

• Monitor proposal progress and drive milestones, priorities and deadlines.

• Maintain communication with proposal team on the status of proposal development tasks and proactively address challenges as they arise.

• Layout proposal using InDesign template, in alignment with stated requirements and brand guidelines.

• Review, proofread and edit proposal sections to be tailored to the solicitation requirements.

• Provide input and suggestions to the proposal team to improve readability and overall proposal quality.

• Work with graphic design team to develop compelling graphics.

• Lead meetings to discuss direction of proposal and feedback from Red Team reviewers and incorporate changes into proposal document.

• Coordinate the production, binding/packaging and shipment of final proposal and any accompanying required documents, or prepare electronic documents for submittal.

• Develop/coordinate shortlist presentations and associated handout materials.

• Archive final proposal files.

• Support multiple proposals concurrently.

Management Responsibilities

Individual Contributor

Preferred Qualifications

• Bachelor's Degree business, marketing, strategy or journalism preferred.

• Proposals, writing, design and layout preferred.

• Experience in a fast-paced AEC environment, working with multiple deadlines.

Preferred Skills

• Adobe Creative Cloud Suite (InDesign, Acrobat required / Photoshop and Illustrator helpful. )

• Microsoft Office: Word, Excel, PowerPoint.

• Project management skills and experience with managing pursuit processes and delivering quality/winning proposals.

• Strong interpersonal skills and experience working effectively with diverse teams and contributors.

• Strong written and verbal communications skills (including proofreading and editing. )

• Organizational skills and attention to detail and ability to prioritize competing deadlines.

• Critical thinking and problem solving.

• Working independently within a team to complete proposal tasks.

• Proactive and self-motivated.

• Ability to multitask and drive schedules.

Minimum Qualifications

• 4+ years of project or proposal experience.

• All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Work Environment/Physical Demands

• Normal office environment with a hybrid work schedule: 3 days in office and 2 days remote

• Travel

• Keyboarding

• Sitting

Salary Plan

SAM: Sales

Job Grade

003

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