Job Summary
The Business Office Manager's primary duty is to assist the Executive Director in the day-to-day accounting functions of the Community in accordance with current acceptable accounting, cost reimbursement principles, payroll and other administrative tasks related to the long-term care operation.
Duties and Responsibilities:
Comply with the Community's personnel, safety, and corporate policies and procedures
Report witnessed or reported allegations of resident abuse/neglect immediately to the Executive Director, RCC or Unit Manager
Treat residents, family members, visitors, and team members with respect and dignity
Maintain the confidentiality of all resident and family information
Report to work on time and as scheduled
Perform eligibility verification as needed
Attend daily Admission meetings, weekly Department Head meetings and participate in special Community events
Complete admission financial paperwork
Perform Daily upkeep of the AR system including but not limited to census, cash, ancillaries, adjustments, and dashboard review
Process Accounts Payable on a daily basis and ensure delivery to Corporate Office as required
Process payroll and keep an accurate account of all employee ETO hours
Create and maintain all employee files
Process Workers Compensation paperwork, scan to HR, assist with scheduling appointments when needed, track FMLA absences, etc
Maintain administrative files including but not limited to, resident billing files, OSHA log 200, Worker's Compensation, Medicare and Medicaid files
Maintain Resident Fund Account, including balancing fund on a monthly basis, allocating interest and mailing quarterly statement
Perform the monthly closing process as instructed
Assist in Dining Room and other activities when needed
Job Requirements:
Must have basic computer skills
If required to operate a motor vehicle for business purposes, must successfully complete the requirements contained in Company's Motor Vehicles policy
Must be able to read, write, speak, and understand the English language
Must be able to work beyond normal working hours and on weekends and holidays when necessary
Must be able to assist in the evacuation of residents during emergency situations
Must be able to perform the essential position functions of the job with, or without reasonable accommodation
Must be able to meet the general health requirements set forth by State regulations and Company policy which may include medical and physical examinations
Must be able to bend, stoop, kneel, crouch, perform overhead lifting, and perform other common physical movements as needed for your position
Must be able to relate to and work with the ill, disabled, elderly, emotionally upset, and, at times, hostile people within the Community
Must be able to see and hear or use prosthetics that will enable these senses to function adequately to ensure that the requirements of this position can be fully met
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