Project Coordinator I

Ryan Companies US, Inc. has an immediate career opportunity for a Project Coordinator to join our team in Atlanta!
Do you thrive in a dynamic, inclusive, and collaborative workspace? Are you ready to take the next step in your career with a leading commercial real estate firm known for its innovative, fully integrated design-build approach? If so, we invite you to apply today!
Provide project support to the Project Manager and/or team to facilitate the planning, coordinating, scheduling and cost accounting of a variety of commercial construction project types. Possess a thorough knowledge of construction terminology and processes, initiate, and manage standard tasks with little or no supervision.
This position requires a propensity for:
business management, strong leadership, organizational and time management skills, as well as strong communication and team building skills. Candidate must exhibit a professional and positive demeanor and possess healthy emotional intelligence with the ability to display tact, diplomacy and influence, internally and externally across varying circumstances.
Responsibilities:

Support the project team, consisting of any combination of the project owner, project managers, superintendents, designers, subcontractors, and accounting administrators with day-to-day operations of a project including, but not limited to, project direction, planning, completion, and financial outcome.
Solve practical problems and deal with a variety of instructions furnished in written, oral, diagram or schedule form.
Effectively present information and respond to questions from colleagues, customers, subcontractors, consultants, and vendors.
Prioritize and plan work activities, develop realistic action plans, maintain workflow and procedures.
Build and maintain relationships with designers/consultants, Corporate Services, vendors, and subcontractors.
Promote Ryan Companies Business Development efforts.
Utilize integrated software systems to process and track subcontracts, change orders, drawings, RFIs, submittals, invoices, and insurance certificates.
Create and maintain project documents within a predominately paperless office environment utilizing integrated software systems and network server file system.
Assist with the pre-construction efforts, as necessary. May assist with generating project proposals (i.e. RFP requests).
Prepare trade contracts and bid packages and assist with procurement process.
Oversee shop drawing, submittal and construction drawing approvals, documentation, and coordination.
Maintain a current set of drawings and specifications at all times, clearly making these documents available to the project team, internally & externally.
Compose and/or edit communications (letters, memos, reports, procedures, etc.) as required by Project Manager/Project Staff.
Perform general administrative duties, such as calendaring, correspondence, scanning, copying, data entry, supply requisitions, delivery coordination, etc.
Act as liaison between project manager/project staff and others, such as Corporate Services, external contacts, customers, etc. Arranges and participates in internal project meetings in coordination with the project team.
Quickly respond to any job-specific accounting questions or issues.
Assist with owner pay application preparation and processing to exact schedule requirements; assist with cost estimate database under the direction of the project manager.
Manage the project closeout process including punchlist data entry; creation of Operation & Maintenance manuals and the distribution of Record Drawings, as required.
May assist Project Manager/project staff in planning the work schedule and arranging for assignment of project personnel and equipment as needed to ensure project progresses on schedule and within prescribed budget, depending on project team.
Constant prioritization of workload is necessary to meet project goals.
Identify and implement cost or time savings measures.
As necessary, attend weekly meetings, generate minutes and distribute, as necessary.
You will really stand out if you:

Ability to collaborate and contribute within a team structure is required.
Demonstrate self-motivation to accurately and efficiently complete all aspects of the project with minimal supervision.
Strong verbal, written and analytical skills required, very strong organizational skills and a good mathematical aptitude necessary.
Previous administrative experience and/or construction industry experience preferred.
Strong knowledge of Microsoft Word including Office365, Excel, Outlook, and PowerPoint.
Ability to learn industry-specific software programs including, but not limited to, Procore, DocuSign, Textura, Oracle JD Edwards Enterprise One, Nexus, Concur, TradeTapp, Bluebeam, and WebEx.
Exhibit objectivity and openness to others' views; contribute to building a positive team culture.
Display willingness to make decisions; exhibit sound and accurate judgment; support and explain reasoning for decisions; include appropriate people in decision-making process; make timely decisions; understand business implications of decisions.
Demonstrate accuracy and thoroughness; attention to detail; look for ways to improve and promote quality; accept and apply feedback to improve performance; monitor own work to ensure work quality.
Approach others in a tactful manner; react well under pressure; accept responsibility for own actions; give appropriate recognition to others.
Follow through on commitments.
Exhibit confidence in self and others; inspire and motivate others to perform well; effectively influence actions and opinions of others.
Assess own strengths and weaknesses; pursue training and development opportunities; strive to continuously build knowledge and skills; share expertise with others; ask for and offer help when needed.
Adapt to changes in the work environment; change approach or method to best fit a situation; prepare and support those affected by change.
Eligibility:

Positions require verification of employment eligibility to work in the U.S.
Must be authorized to work in the U.S.
Compensation:

The annual base pay is $24.95 - $31.20 hourly. The base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills and abilities. Position may be eligible for additional compensation that may include commission and/or an incentive program.
Benefits:

Competitive Salary
Medical, Dental and Vision Benefits
Retirement and Savings Benefits
Flexible Spending Accounts
Life Insurance
Educational Assistance
Paid Time Off (PTO)
Parenting Benefits
Long-term Disability
Ryan Foundation - charitable matching funds
Paid Time for Volunteer Events
Ryan Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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