Office Manager

At Cision, we believe in empowering every individual to make an impact. Here, your voice is heard, your ideas are valued, and your unique perspective fuels our collective success. As part of our global team, you'll thrive in an environment that champions curiosity, collaboration, and innovation, all while making meaningful contributions to the brands we accelerate. Join us in shaping the future of communication and building authentic connections that matter. Whether you're solving complex problems or driving bold innovations, your growth is our success, and together, we'll create the conversations of tomorrow. Empower your impact at Cision. Be seen, be understood, be you.
Job Summary
Cision employs the brightest, most passionate people in the tech industry. We'd love for you to join our growing team! We invest in our people through training and professional development while supporting you along the way-all so you can meet your career goals. To us, the most important measure of our success is yours.
We are seeking a passionate and creative Workforce Experience Manager to curate an exceptional experience for Cision employees in our Chicago office. You will be responsible for fostering a vibrant and inclusive work environment that supports employee well-being, collaboration, and productivity, regardless of work style (hybrid or remote). As a champion of our company culture, you'll develop and implement innovative strategies to keep employees connected and engaged. This role will report to the Director, Global Facilites.
In this role, you will be responsible for managing various administrative tasks and providing support to ensure the efficient operations of our office. This role requires a detail-oriented individual with excellent organizational and communication skills. This role requires on-site presence 5-days per week (Monday-Friday) and will report to the Director, Global Facilities

Duties and Responsibilities:

• Serve as the first point of contact for visitors, clients, and employees, helping and creating badge access and security.

• Champion our employee values, finding creative ways to continually embed our core values into the office.

• Ensure the office is a warm, welcoming, and well-run space

• Leading all aspects of managing our office, including mail processing, vendor management, food and beverage services, ordering office supplies, maintenance/work order requests, and serving as the liaison with building management as the main first point of contact.

• Support current employees and onboard new employees ensuring equipment and technology needs are met to full satisfaction.

• Responsible for set-up of conference rooms and overall calendar maintenance

• Coordinates with local and national vendors, including, but not limited to: signage for the office, art work, supply management, any onsite vendors or contracted workers

• Receive vendor invoices, obtain approval and remit to PRN Accounts Payable

• Stock toner for printers and copiers and ensure they are in good working order.

• Ensure beverages are ordered and stocked regularly and the break room is kept orderly and clean.

• Company Offsites and Gatherings: Organize our major gathering moments in the year, whether it's full-company offsites or mid-cycle, cross-functional meetings. Ensure environments are set up for inclusivity, productivity and maximized fun.

• Health and Safety Compliance: Ensure compliance with health and safety regulations by implementing and maintaining appropriate protocols and procedures.

• Oversee sorting and routing mail daily and all outgoing shipments.

Essential Skills and Experience

• Minimum 2-5 years of experience

• Preferred Requirements

• Previous experience in office administration or coordination role preferred.

• Strong, verifiable track-record of success in similar roles

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Strong organizational and time-management skills.

• Excellent verbal and written communication abilities.

• Ability to multitask and prioritize tasks effectively.

• Professional demeanor and customer service orientation.

• Bachelor's degree or equivalent experience preferred.

• Physical Requirements

• Ability to lift 20 pounds.

• Sitting, standing, walking, computer and/or phone use up to 8 hours per day

Who are We?

• A global tech company that provides communication solutions to top brands across every industry.
• We're an award-winning leader in Public Relations, Marketing, and Social Media Management technology and intelligence.
• At the core, our dynamic organization is powered by our 4,000 people - who together create a strong culture of collaboration and community.
• Cision is a communications leader that uses the power of technology to transform our clients' business. Our software allows users to identify key influencers, craft and distribute strategic content, and measure meaningful impact.
• Cision is a mid-sized company with 4,000 employees globally, and 53,000+ clients in 170+ countries. We have the resources of a large company and the entrepreneurial spirit of a start-up.

Why work for Cision?

• You can build, sell, deliver, or support products and services that are the best in the business. Together, we amplify our clients' stories to the world.
• There is a lot of career opportunity for you to stretch, develop new skills, lead from the front, and progress in new roles. We offer training, career and leadership development, and multiple career pathing opportunities. We promoted 270 plus employees in the year 2021.
• Our Diversity, Equity & Inclusion (DEI) strategy focuses on access to diversity education, increasing representation at all levels, and fostering an environment of belonging. Cision's inclusiveness and feeling of community can be seen and felt directly through the work of our four, active Employee Resource Groups.
• Our Cision Flex work policy blends the best parts of remote work and in-office collaboration.
• Our modern office environments across the globe provide the perfect space for coming together as a team or working independently.

Benefits:

• Full Benefits start day 1 of employment (medical, dental, vision, short term disability, long-term disability, pet insurance, legal, life insurance, and much more)
• Premium is covered by Cision for one of our High Deductible Health Plan
• Health Savings Account (HSA) Employer Contributions
• HSA and FSA options
• HDHP and PPO options
• Telehealth
• Generous Paid Time Off Package
• Cision pays for your short-term and long-term disability
• Paternity leave
• Education assistance