Executive Assistant - IT Dept

BankTalent HQ
US - Illinois - Chicago
November 13, 2024

Join the FHLBC team!

At the Federal Home Loan Bank of Chicago, employees come first - that's why we offer a highly competitive compensation and bonus package, and access to a comprehensive benefits program designed to meet the needs of our employees.
Benefits include:

Retirement program (401k and Pension)
Medical, dental and vision insurance
Lifestyle Spending Account
Generous PTO plan
11 paid holidays per year
Hybrid working model
Who we are:

Our mission at FHLBank Chicago: To partner with our members in Illinois and Wisconsin to provide them competitively priced funding, a reasonable return on their investment, and support for their community investment activities. We are a bank for banks and other financial institutions, focused on being a strategic partner for our members and working together to reinvest in our communities.
What it's like to work here:

At FHLBank Chicago, we bring people together. Our regular All-Staff meetings keep employees informed and our values drive the work that we do. Our Buddy Program pairs new hires with tenured employees to guide their onboarding. Through our Office of Diversity, Equity and Inclusion (DEI), we host events to celebrate our differences and volunteer opportunities to strengthen our communities.
What you'll do:

As the Executive Assistant to the Chief Information Officer (CIO) and Head of IT Business Management, you will provide high-level administrative support to key leaders and the IT Organization. Your primary responsibility will be to ensure the smooth functioning of the administration for the CIO and IT Sr Management.
How you'll make an impact:

Provide exceptional, first-class customer service.
Proactively identify and address administrative issues and opportunities.
Create materials and coordinate Board and Executive level meetings.
What you can expect:

A working standard in the office 3 days a week, including mandatory Tuesday and Thursdays.
Calendar & Schedule Management:

Manage the busy calendars of the CIO and other Sr IT Managers.
Coordinate and prioritize appointments to optimize their time.
Meeting Coordination and Support:

Organize meetings, ensuring all logistics are in place.
Prepare meeting materials, agendas, and presentations as directed.
Assist with travel itineraries and arrangements.
Board and Executive Level Materials Creation:

Develop and design comprehensive board presentations and executive-level reports.
Ensure that all materials are visually engaging and effectively convey complex information.
Confidential Information Handling:

Exercise discretion and confidentiality when dealing with sensitive information.
Reporting and Documentation:

Assist in preparing reports and maintaining accurate records.
Cross-Functional Collaboration:

Liaise with other executive assistants to foster effective communication.
Prioritization and Time Management:

Identify urgent tasks and manage time efficiently.
What you'll bring:

Bachelor's degree or equivalent experience in business administration.
7-10+ years experience supporting senior management.
Exceptional organizational and time management skills.
High level of discretion and ability to handle sensitive information.
Proficiency in Microsoft O365 and collaboration platforms.
Strong attention to detail and commitment to producing accurate work.
Proactive problem solver with a positive demeanor.
Ability to work independently and as part of a team.
The perks:

At FHLBank Chicago, we believe in rewarding our high performing workforce with a competitive compensation package and a comprehensive benefits program designed to meet our employees' needs.
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Read the full job description and apply online on the recuiter's web-site

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