GME Program Manager

University of Iowa Hospitals and Clinics
US - Iowa - Iowa City
December 9, 2024

Description

Provide administrative and operational support to residents, fellows, the Director of Graduate Medical Education (GME), GME Office staff, Program Directors (PDs), and Program Coordinators (PCs) across a broad spectrum of GME activities. This position performs administrative HR functions that require discretion, independent judgement, and attention to detail. Maintaining confidentiality is critical.

Responsibilities :

Manage and resolve a wide variety of complex and key operational activities
- Develop and implement strategic approaches for accomplishing the required onboarding activities including, (MedHub/employment records, I-9s, background checks, contracts, appointments, parking)
- Review the highly complex GME onboarding process annually and implement the necessary process improvement strategies
- Direct GME staff who monitor house staff orientations, program completion activities (MedHub terminations, certificate production) and wellness activities
- Manage and direct the operations of the GME Office and serve as the GME HR representative
- Lead GME office-wide and enterprise-wide strategic projects and initiatives
- Resolve a wide variety of GME incoming queries (in-person, via phone, or electronic)
- Provide oversight of training and employment verifications.
- Oversee visa process, respond to benefits and other trainee inquiries, liaise with the Immigration Office, ECFMG, UI Benefits and other UI and UIHC departments, as needed
- Supervise monthly payroll review operations
- Serve as a notary public
Operationalize GME functions in data systems
- Oversee the development and maintenance of training and employment records for 800+ house staff
- Oversee/Manage ELMS and other HR functions for GME Office staff
- Oversee and guide colleagues in the GME Office and collaborate with Hospital Finance to quality check data and produce accurate cost reports for UIHC in a timely way
- Monitor progress/completion of MedHub customization requests
- Investigate individual situations, advise on, assist, and resolve Leaves of Absence issues in MedHub in collaboration with program/department personnel
- Originates ideas for the improvement of data and reporting processes and directs the implementation of those ideas.
- Review and resolve MedHub supports tickets submitted by trainees, PCs, and/or PDs
Collaborate with GME Office staff and other GME professionals
- Advise and assist GME Program Directors and Program Coordinator on a variety of critical and complex HR and Operational issues
- Meet with PDs and PCs as needed
- Directly supervise four GME Office staff positions
Financial Responsibilities
- Provides oversight of the GME Enterprise budget
- Oversees the development and monitors the GME Office budget
- Independently determines the internal budgets for each sector of the overall GME budget
- Creates new tools for monitoring the GME budget
Perform other duties as assigned

Pay Level: 5A

Professional and Scientific Pay Structures | University Human Resources - The University of Iowa

Qualifications Required Qualifications:

Bachelor's degree and/or appropriate combination of relevant experience and education
Five years related experience
Excellent verbal and written communication skills
The ability to interpret, apply, and communicate policies, rules, and standards
Experience working collaboratively with leadership and support staff (e.g., CDAs, program staff, GME Office)

Desired Qualifications:

Experience training others on work processes
Experience managing the program details of UIHC GME trainees
The ability to track, produce, analyze, and depict quantitative and qualitative data
Direct experience working in GME

Application Details:

In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission:

Resume

Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and education verification. For additional questions, please contact ***

Read the full job description and apply online on the recuiter's web-site

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