Human Resources Generalist

The HR Generalist assists with the day-to-day operations of Human Resource tasks. Primary duties consist of supervision of recruiting activities, office administration, training & development, HRIS systems, reporting and employee relations. The position also backs up the other roles in the department during absences. Maintains absolute confidentiality and a positive 'customer service face' on behalf of the department and management team.

Essential Duties & Responsibilities:

Recruiting Tasks

Administer formalized job requisition process
With the help of HR Staff, manages the following processes:

Ensure accurate job descriptions are obtained and assist in updating and/or writing JD as needed
Prepares and posts open positions
With the assistance of the Recruiting Coordinator, manages the following:

Recruit/advertise for open Positions as needed
Plan, organize, coordinate and oversee the Interview process
Replenish Seasonal Positions as turnover occurs
Recruit and screen seasonal temporary workers for Warehouse Operations including advertisement, job fair, skills assessments and screening of applicants
Communicate with various candidates through the recruiting process
May produce (or review) Offer letters

Orientation/Onboarding

Along with the Recruiting Coordinator, manages the following:

Ensures pre-hire processes are completed per policy: Signed Offer Letter & , Background check and Drug Screen completed.
Coordination, scheduling, and facilitation of Orientation meetings for all new hires (Salary, Hourly, Seasonal and Temp labor) including full explanation of company Pillars and policies/handbook. This may include multiple video clips and handout materials.
May conduct New Hire Tours
Assures badge creation and photos added to archives
Ensures follow through with Supervisors regarding 30/60/90 day on-boarding for all new employees and seasonal temps

Training & Development

Administers biennial (every other year) Sexual Harassment Training for entire labor force; while assuring all new hires and new Supervisors attend as needed.
Assists in skills gap assessments to ascertain needed training and development of same.
Assists in development, distribution, and collection of monthly Safety Training materials (mfg./dist.)
Develops, updates, and facilitates Supervisor Training annually with an eye for both skills gap, federal/state law, and company policy review.
Schedules and coordinates ODC 101 training classes
May also administer position-based Training Plans
Administers post-training feedback
Data Integrity/Analysis

Maintains and/or audits HRIS Systems data which includes but is not limited to keying (or managing the input of) new hires, transfers, personnel changes, and terminations.
Ensures new hire files are complete and accurately entered into HRIS system and timekeeper.
Maintains timely and historical Organizational Charts
Maintains various reports including (but not limited to): Labor Force, Turnover, Recruiting/Promotions, Training)
Manages filing systems including personnel, medical and 401K information properly and according to policy.
HR Administration

Work in conjunction with HR leadership to develop, edit and execute necessary manuals including but not limited to Employee Handbook, Seasonal Temp Manual, Position-based Training Plans and Supervisors Training Materials.
Work may include:
Researching policies and available resources
Developing outline, and adding content
Use available MS Office Programs to do layout work on manuals and ready them for print
Create communication plan
Create PowerPoint presentations for communication
Get input from users on areas which may need enhancement for those already in existence (Employee Handbook and Seasonal Temp Manual) and solicit input on what is needed for those not in existence (Position-based Training Plans and Supervisor's Training Manual)

Employee Relations

Coordinates all elements necessary for events, with a strong plan for making sure all parties are notified and prepared. This includes but is not limited to company events, recruiting events, and training events. This may include food, setup, decoration, communication and generating enthusiasm.
Prepares Monthly Communications Meeting materials including but not limited to Suggestion Box materials and administration of company Service awards (managing stock, additional embroidery, distribution, etc.)
Administers or advises employees regarding company benefits as needed (i.e. qualifying events, changes, questions).
Administers Worker's Compensation program, completing all required steps.
Coordinates Exit Interviews and reports findings to Executive team
May coach, counsel and review employee Assessments or Corrective Actions providing feedback as needed.
Responds to unemployment claims.
Coordinates and facilitates Quarterly Drug Testing.
Resolves employee problems within the context of company policies, balancing advocacy to both the employee and the company.

Examples might include but are not limited to questions regarding systems usage, benefits, payroll, insurance and training.

Provides administrative support for on-site time - set up meetings/meeting rooms/follow up with candidate
Plans, coordinates and manages facilitation of company events including Open Enrollment Meetings, Blood Drives, United Way Campaigns, Flu Shots, etc.
Skills and Specifications

Strong time management, project management, problem solving and business acumen skills to execute workload efficiently in a fast-paced environment.
Demonstrates ability to communicate effectively, both written and oral and work well within teams and among executives and hourly employees alike.
Strong work ethic and communication skills with demonstrated flexibility under pressure to meet tight deadlines with minimal errors.
Ability to establish and maintain business partner relationships with internal and external customers.
Proven progressive experience with standard HR concepts, practices, and procedures.
Proficient using Microsoft Office Suite products (Excel, Word, Power Point)
Education and Qualifications

Education Bachelor's degree in Human Resources or Business; and 3-5 years related experience and/or training; or equivalent combination of education and experience.
Experience 5+ years of Human Resources experience
PHR, SPHR (or equivalent certifications) as well as ADP experience a plus
Travel: Minimal; local, occasionally to other DCs or companies
Physical/Mental Requirements

The person in this position frequently communicates with various levels of employees and must be able to exchange accurate (and appropriate) information in a clear manner.
Must be able to remain in a stationary position (seated) 70% of the day and regularly walk, reach, bend and move between buildings and offices to access employees.
Required to have close visual acuity to perform computer tasks, expansive reading and operate other office machinery
Ability to move 10-20lbs occasionally throughout day
Able to hear a telephone ring