HR Generalist

Description

Compensation for this Role:

$72,000 - $80,000 (Depending on Experience)

General Responsibilities:

Maintain open communication lines with all working relationships

Follow up to ensure items for which the job is accountable are performed

Earn and maintain customer's trust

Uphold the core values of the organization

Work well with others to accomplish the mission of the organization and of the job

Specific Responsibilities:

Orientation/Onboarding

Serve as the Encore Ambassador to create a positive first impression of Encore Electric and greet new hires upon arrival and see through the entire orientation process

Responsible for overall orientation, including:

Leading first hour of orientation each week, which outlines:

Welcome to Encore/About Encore

Pictures

Timesheets

Workplace expectations

Owning the orientation paperwork and filing process from onboarding through payroll, in conjunction with the HR Generalist and HR Coordinator

Updating orientation material as necessary

Challenging how orientation can be improved, at least quarterly

Leading the charge on facilitating change

Serving as backup for other presenters

Being a resource to the HR Coordinator for pre-employment items to ensure all requirements are completed timely

Conducting adverse action as instructed

Ensure new employee's paperwork is completed accurately, on time and reported each week:

E-verify

I-9

W4

Performance Management

Administer and oversee the performance review program as instructed, including apprentice self-review, and ensure effectiveness, compliance, and equity within organization

Provide compensation guidance with available resources and quarterly evaluate bands and exceptions made

Collaborate with business leadership on specific payroll changes as needed

Ensure that all apprentices have accurate titles by conducting occasional audits and processing title changes even if review not complete timely

Provide feedback as received on performance management process to Senior HR Generalist

Ensure weekly payroll changes are inputted in UKG and communicated to Payroll as instructed

Employee Relations

Support in investigations with HR Leadership, working toward completing independently

Conduct counseling statements as requested and needed

Point of contact for Encore employee issues

Alerts HR Leadership of problems with system and patterns developing with employees

Available at all times to assist with critical employee relations issues

Respond to unemployment cases and attend hearings

Assist and act on 2 day no call no show, and other attendance concerns

Processes

Document and update all processes within the responsibility of the position using the template and storing the processes on OneNote

Recommend new approaches, policies, and procedures to continually improve efficiency of the department and services performed

Advising

Advise business leadership through complex issues

Must be comforting acting and leading through the uncomfortable

De-escalate concerns and be the voice of calm and reason through escalated situations

Provide reports and information to leadership as necessary to aide in making business decisions

Separations

Process discharged separations in UKG

Send voluntary separations to HR Coordinator for processing and serve as back up

Evaluate exit surveys in Employee Voice, and provide feedback to the HR Leadership and applicable employee manager when necessary

Send separation letters to all employees following their departures

Lead discharged separations as instructed

Compliance

Aware of, works within, and advises on requirements outlined in active and applicable employment law

Assists with Affirmative Action as requested

Identify when Risk Management is needed for collaboration and ensure united approach

Maintain confidentiality of Personally Identifiable Information and know what information can and cannot be shared

Recordkeeping

Establish and maintain records and reports including UKG onboarding module, spectrum folders, etc.

Assist HR Coordinator with paperwork completion and/or saving, etc. as requested

Conduct annual I-9 Audit in conjunction with other HR team members

Annually work to update job descriptions to ensure they are in the correct format, are classified as the correct FLSA status, have the EEO tagline stated and that one is on file for each title

Ensure a job description is on file for every active job title by conducting annual job description initiatives

Recruiting

Assist Talent Acquisition (TA) team upon request with local recruitment practices including, but not limited to:

Greeting candidates and assisting in setting up local interviews

Performing preliminary interviews upon request

Attending local recruitment events

Connecting candidates with TA information such as information on how to apply and sending that information to the appropriate recruiter

General

Assist with business unit specific requests and manage within HR responsibilities

Ensure 2 week and 90 day surveys are completed in Employee Voice and evaluate results bi-weekly

Congratulate new Journeyman in the organization and process payroll change form

Relationship management - pick up the phone and meet in person to build relationships across the organization

Research solutions through reputable sources, such as SHRM

Serve as a change leader in day-to-day processes, implementing new applications and modules, etc.

Work closely with HR Leadership and other HR Generalists on HR initiatives and projects

Has high integrity and ensures consistency across the organization

Attend trainings and seminars, throughout the year, relevant to tasks and assignments

Aware of remote work process and helps to complete when identified

Other duties as may be assigned

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of:

Human Resources Principles

Applicable employment law


Training

Employee benefits administration

Database management

Skill in:

Time Management

Adapting to new and changing requirements, environments, and/or information.

Estimating resources needed to complete required tasks

Following up until project is 100% complete

Managing complex projects, breaking them down to their component levels

Using communication software

Business writing

Effective written and oral communication sufficient to be able to elicit and communicate information and achieve understanding

Database maintenance

Typing

Establishing and maintaining effective working relationships with vendors, consultants, management, and employees

Operating a computer including Microsoft Excel, W.