Deputy Clerk- Magistrate Court

Houston County Inc
US - Georgia - Warner Robins
January 12, 2025

POSITION TITLE:
Deputy Clerk - Magistrate Court Supervisor:
Judge Angela SammonsSALARY RANGE:
$41,204. 80 ($19. 81 hr) - $44,574. 40 ($21. 43 an hr)ANNOUNCEMENT DATES:
1/3/2025 - until filledPURPOSE OF CLASSIFICATION

The purpose of this classification is to perform clerical work functions associated with court activities and operations. Assignment to the Magistrate office.

ESSENTIAL FUNCTIONSThe following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Performs customer service functions at front counter or via telephone; provides general information and assistance to the general public, attorneys, court officials, the public, or other individuals; answers questions regarding court dates, fees, forms/documentation, filing procedures, or other issues.

Receives monies in payment of court-related fees or services (e. g. , court costs, restitution, citations, probation fees, etc. ); records transactions, issues receipts, and forwards revenues as appropriate.

Sets court dates; prepares court dockets; re-sets court dates as appropriate.

Processes a variety of documentation associated with departmental operations (e. g. , civil/criminal actions, juvenile proceedings, probate petitions, guardianship/estate accountings, citations and warrants, civil/domestic suits, criminal proceedings/dispositions, recording of legal documents, etc. ), per established procedures and within designated timeframes; reviews documentation for accuracy and completeness; distributes documentation or maintains records as appropriate.

Prepares routine correspondence, forms, reports, statements, and other documents via computer and/or typewriter.

Types affidavits, appeals, arraignments, citations, dispossessories, evictions, foreclosures, garnishments, interrogatories, judgments, subpoenas, warrants or other legal documents.

Compiles and/or tracks various administrative and/or statistical data pertaining to departmental operations; makes applicable calculations; prepares or generates reports; maintains records.

Performs basic research functions as needed (e. g. , checks criminal histories; checks tags; researches files; etc. ).

Calculates various court costs, taxes or other fees.

Performs general bookkeeping functions (e. g. , posting financial data; balancing cash receipts; preparing bank deposits; issuing checks; reconciling bank statements; maintaining account records; etc. ).

Performs data entry functions by keying data into computer system; retrieves, reviews or modifies data in computer database; generates computerized reports.

Receives various forms, correspondence and other documentation; reviews, responds, forwards, maintains, and/or takes other action as appropriate.

Receives, opens and distributes incoming mail; prepares outgoing mail.

Copies and distributes correspondence, memoranda, reports, and other related materials.

Initiates/receives facsimile transmission of documents via facsimile machine.

Prepares departmental files; sorts/organizes documents to be filed; files documents in designated order; locates/removes files; maintains file system of departmental records.

Maintains inventory of departmental supplies; initiates orders for new or replacement materials.

Coordinates calendar activities to include planning/scheduling appointments, meetings, court activities, etc. ; updates calendar on a regular basis; contacts parties involved as appropriate.

Answers the telephone; screens calls; provides information/assistance and initiates problem resolution; takes and relays messages and/or directs calls to appropriate personnel; returns calls as necessary.

Coordinates effective communications by initiating outgoing communications, responding to incoming communications, and relaying information between the department and other departments, outside agencies, and the general public.

Responds to routine requests for information or assistance from members of the staff, the public, or other individuals.

ADDITIONAL FUNCTIONS

May provide notary services.

May assist with jury selection.

Assists in maintaining standard office equipment; replaces paper, toner, ribbons, etc. , as needed; troubleshoots basic operational problems; initiates communication with service representatives and provides information concerning operational and/or mechanical problems associated with office machines.

Provides assistance to other positions or other departments as needed.

Performs other related duties as required.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of the practices, policies, procedures and methods of the assigned court; knowledge of the functions, programs and documentation associated with the assigned court; knowledge of the basic form and content of various legal instruments and documents; knowledge of the court structure and court procedures; knowledge of legal books; knowledge of departmental functions, organization, and policies; knowledge of standard office practices and procedures; knowledge of secretarial/clerical techniques; knowledge of use of business English, grammar, punctuation, spelling and formatting of business correspondence; knowledge of basic bookkeeping practices and principles; knowledge of filing and recordkeeping methods; knowledge of basic mathematics; knowledge of standard office equipment; and knowledge of basic computer applications and techniques.

Skill in performing secretarial/clerical work functions; skill in operating standard office equipment; skill in typing; and skill in utilizing various computer software programs relevant to the position.

Ability to understand departmental policies, procedures, rules and regulations; ability to perform advanced secretarial/clerical operations involving transactions requiring effective accountability and accurate records; ability to organize work activities and establish priorities; ability to carry out projects with minimal supervision; ability to maintain confidentiality of department information; ability to work with frequent interruptions or under pressure; ability to gather and compile data for reports; ability to maintain a calendar of activities; ability to understand and follow detailed written and oral instructions; ability to communicate effectively both orally and in writing; ability to effectively screen telephone calls, visitors and mail and initiate problem resolution; ability to establish and maintain effective working relationships with employees, officials, other agencies, and the general public; ability to effectively interact with customers, often in stressful situations or in situations requiring courtesy and tact; ability to establish and maintain effective filing systems; ability to maint.

Read the full job description and apply online on the recuiter's web-site

Deputy Clerk- Magistrate Court

Deputy Clerk- Magistrate Court

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