Administrative Assistant III - Chief of Staff

Henry County Schools
US - Georgia - McDonough
November 14, 2024

Position Type:
SECRETARIAL/CLERICAL/Administrative Assistant III

Date Posted:
11/12/2024

Location:
DISTRICT OFFICE

Date Available:
As Soon As Possible

Closing Date:
Until Filled
Position Title: Administrative Assistant to the Division Chief (AA-III)

Division: Human Resources

Reports To: CHRO

FLSA Status: Non-Exempt

Salary Schedule: AS4

Work Days: 244

Evaluation Tool: HCSCEE

JD Revision Date(s): 5/23

Salary scales may be accessed via the following link: 2024-2025 HCS Salary Scales.

Perform a variety of complex clerical, technical, and administrative duties to maintain the effective and efficient operation of the Division.

Essential Duties:

Independently plan and coordinate executive support functions for the Division Chief; protect the confidentiality of HCS issues, stakeholder records, and District information.
With minimum supervision, perform experienced clerical, technical, and administrative duties, including special projects, special program activities, managing calendars, data entry, record keeping, records research, and document processing; assure compliance with financial and legal requirements, and HCS policies and procedures; duties may vary according to job assignment.
Support the relationship between HCS and the general public by demonstrating courteous and cooperative behavior when interacting with stakeholders, visitors, and District staff.
Assist in preparing and maintaining the Division's budget; create spreadsheets, monitor revenue and expenditures.
Receive and respond to inquiries and concerns from the public; refer problems to the appropriate staff person for resolution.
Interact and communicate effectively with various groups and individuals such as the immediate supervisor, Superintendent, other District administrators and staff, school administrators and staff, co-workers, students, parents, outside government/business/community agencies, sales representatives, service/repair persons, and the general public.
Lead and support other clerical staff, as assigned.
Perform various clerical duties such as scheduling, answering phones, and assisting visitors.
Provide exceptional customer service on a daily basis, and maintain professional practices.
Perform other duties as assigned.

Qualifications:

High School Diploma required.
Three to five years of clerical experience, or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities required.
Exceptional computer/technical skills, including the use of Microsoft Office programs, Microsoft Outlook, and Google Docs and Google Drive.
Ability to work well with students, parents, staff, and the community.
Exceptional integrity, commitment to confidentiality, excellent character, and strong professional reputation.
Ability to abide by the Georgia Professional Standards Code of Ethics for Educators.
Ability to be regularly, predictably, and reliably at work.
Ability to be present at the physical worksite.
Ability to perform tasks involving prolonged periods of standing, walking, and sitting.
Ability to perform routine physical activities such as bending and lifting/pushing/pulling up to 50 pounds.
Vision, hearing, written, and verbal communications are essential factors in performing required tasks.

Read the full job description and apply online on the recuiter's web-site

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