Executive Assistant

Executive Assistant

Requisition ID: 7454

Location:

Atlanta, GA, US, 30328

Department: Administration

Travel: Up to 25%

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At Graphic Packaging International, we produce the paper cup that held your coffee this morning, the basket that transported those bottles of craft beer you enjoyed last weekend, and the microwave tray that heated your gourmet meal last night. We're one of the largest manufacturers of paperboard and paper-based packaging for some of the world's most recognized brands of food, beverage, foodservice, household, personal care and pet products. Headquartered in Atlanta, Georgia, we are collaborative, diverse, innovative individuals who create inspired packaging while giving back to our communities.

With over 25,000 employees working in more than 130 locations worldwide, we strive to be environmentally responsible in our industry and in the communities where we operate. We are committed to workplace diversity and offer compensation and benefits programs that are among the industry's best to reward the talented people who make our company successful.

If this sounds like something you would like to be a part of, we'd love to hear from you.

A World of Difference. Made Possible.

Position Scope:

General responsibilities of an Executive Assistant include handling office tasks and administrative duties, such as directing communications between colleagues and customers, managing executive calendars, organizing schedules and events or meetings (including audio & visual and meals), booking travel, completing T&E reports, managing files, entering data and processing invoices. Prepare detailed meeting minutes and visual aids such as PowerPoint decks. Various other tasks are frequently assigned by their managers.This position supports the following functional leaders:SVP & CIO, Global Services, EVP & President, Americas, and their respective team members.

Deliverables:

• Create and manage calendars, scheduling meetings, and ensuring the executive's schedule is set up for success.

• Making travel arrangements (International & Domestic) and ensuring the executive's travel needs are met.

• Tracking and managing the executive's expenses to ensure they align with company policies and budget.

• Prioritizing emails and phone calls, drafting correspondence and responding on behalf of the executive.

• Gather documents for meetings, prepare presentations and organizing reports.

• Manage visitors to the executive's office.

• Sit in on meetings to take minutes for the executive as needed.

• Meal Coordination.

• Invoice Processing / Check Requests (For Assigned Functions)

• Vendor Contract Processing (For Assigned Functions)

• Other projects/work as assigned.

Background/Experience:

• Demonstrated experience as an initiative-taking executive partner in a face paced work environment.

• Experience and elevated skills with PowerPoint, Word, and Outlook.

• Experience reviewing written text for typographical consistency, grammar, and spelling.

• Demonstrated experience with computer systems and tools.

Education/Knowledge:

• Four-year degree preferred or equivalent combination of education and experience.

• Compensatory closely related work experience required in lieu of degree.

Skills:

• Office management and coordination

• Microsoft O365 Suite (MS Team, PowerPoint, Word, Excel, and Outlook)

• Event planning

• Project management

• Customer relationship management

• Effective gatekeeper and liaison

• Must be skilled at multi-tasking.

• Proactively develop solutions.

• Deliver timely results.

Schedule:

• General schedule is an 8-hour M-F assignment, however, employee must be willing to work alternate schedules occasionally; that may include early mornings, nights, and/or weekends and be punctual while doing so.

• Occasional overnight travel to include flying, driving, riding or by rail.

Pay Range:$80,010.00-$100,065.00

GPI's Benefit Program

• Competitive Pay

• 401(k) w/employer matching

• Health & Welfare Benefits

• Medical, dental, vision, and prescription drug coverage

• Short and Long-Term Disability

• Life Insurance

• Accidental Death & Dismemberment (AD&D) Insurance

• Flexible Spending and Health Savings Accounts

• Various Voluntary benefits

• Adoption Assistance Program

• Employee Discount Programs

• Employee Assistance Program

• Tuition Assistance Program

• Paid Time Off + 11 paid company holidays each year

Applicants will be accepted on an ongoing basis and there is no deadline.

This role is incentive plan eligible. Additional information will be shared during the hiring process. Each candidate's compensation offer will be based on multiple factors including, but not limited to, knowledge, skills, past experience, job duties, geography, and business need, among other things.

Graphic Packaging is an Equal Opportunity Employer. All candidates will be evaluated on the basis of their qualifications for the job in question. We do not base our employment decision on an employee's or applicant's race, color, religion, age, gender or sex (including pregnancy), national origin, ancestry, marital status, sexual orientation, gender identity, genetic identity, genetic information, disability, veteran/military status or any other basis prohibited by local, state, or federal law. to view the Poster, EEO is the Law. (***/Graphicpkg/SF_eeo_is_the_law_federal_poster.pdf)

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Nearest Major Market: Atlanta