Accounts Payable Senior Coordinator

Stagwell Global LLC
US - Florida - Tampa
November 1, 2024

About Us

Stagwell empowers talented, passionate, and creative leaders with vision to deliver breakthrough ideas on behalf of the world's most ambitious clients.

We believe that the differences among us fuel innovation and drive us to achieve extraordinary results. We take great pride in a work force with rich diversity of age, race, ethnicity, gender, nationality, sexual orientation, ability and background. As a network, we seek out a skilled and dynamic talent pipeline, invest in programs that help develop diverse talent for the future benefit of our industry, and strive to build an inclusive environment where all employees can bring their full selves to work.

Creating a collaborative environment at our state-of-the-art campuses, where we can bring people together at the office to inspire and innovate, is central to our culture-moving creative edge. We believe that by being together, we can transform marketing. Join us at ***.

Responsibilities

Oversee and maintain the AP mailbox, ensuring all emails are addressed promptly. Regularly correspond with vendors and the media planning team, responding to inquiries effectively
Ensure accurate and timely vendor invoice payments (wires, pcards, ACH, and checks)
Lead the posting of payments in Maconomy / set of payment in JPM once payment is thoroughly reviewed and approved
Enter invoices in Prisma , OX, or Maconomy
Collaborate with channel teams and the Media processing team to ensure invoices are coded and reconciled in a timely manner
Coordinate internally with other Finance functions (Client Finance, AR, Corporate, etc.) to troubleshoot issues as needed
Conduct regular reviews of uncleared media buys and flag issues to MFC and MP teams.
Regularly review SOA's for missing invoices
Team Management, Training & Development
Daily review and submission of invoices to ensure timely posting of AP transactions
Monthly 1099 Maintenance Reconciliation | Assist with issuing 1099 forms to vendors
Audit support & file management

Qualifications

Education and Experience:

Diploma or Bachelor's degree in Business, Accounting, or closely related field OR;
Equivalent combination of education and 2-3 years of experience

Special Skills:

Advanced Excel skills with Pivot table and VLOOKUP (highly desired)
Proven experience and proficiency with enterprise-level accounting systems/programs, multitasking on multiple applications (Media Ocean, IPS, Maconomy) platforms
Demonstrated ability and experience in handling confidential information discreetly and professionally
High level of accuracy and detail orientation
Exhibit a flexible and positive attitude that supports teamwork within the department and the company

Competencies Required:

Advanced Written Communications
Effective Informing with Impact
Strategic Priority Setting
Exceptional Time Management
Advanced Functional/ Technical Skills
Demonstrated Integrity and Trust
Active Listening Skills
Comfort Dealing with Ambiguity and Complexity
Confidence Around Higher Management
Advanced Ability to Multi-Task Effectively
Strategic Decision Making
Advanced Problem Solving & Process Management

Follow Stagwell on social media:

Instgram: @stagwellglobal

Threads: @Stagwellglobal

X: @Stagwell

Youtube: @stagwell

Link tree: stagwellglobal | Instagram | Linktree

Read the full job description and apply online on the recuiter's web-site

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