PURCHASING ANALYST

842794- PURCHASING ANALYST - 40000418

Date: Dec 6, 2024

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (/ dms. myflorida. com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

Requisition No: 842794

Agency: Commerce

Working Title: 842794- PURCHASING ANALYST - 40000418

Pay Plan: Career Service

Position Number: 40000418

Salary: $41,463. 48-$55,000. 00

Posting Closing Date: 01/03/2025

Total Compensation Estimator Tool (/compcalculator. myflorida. com/)

JOB TYPE: FULL TIME /CAREER SERVICE

POSITION LOCATION: Tallahassee, FL (relocation benefits are not available for this position)

OPEN COMPETITIVE

Your Specific Responsibilities:

This is a professional position performing highly responsible technical, consultative and administrative work. This position serves as a procurement officer, maintaining full responsibility and ownership for competitively procured solicitations assigned, to include all Department of Commerce program areas. The incumbent is expected to exercise independent judgment in identification and development of procurement resources and tools. The individual in this position must be self-motivated, with an ability to work independently, is an effective communicator and facilitator and has the ability to work well with others.

This position is an advocate for department activities; serves as a participant for team assignments, process improvements, and special projects; fosters teamwork; and participates in the identification of program and process improvements.

Acts as a Procurement Officer facilitating the procurement process, Invitation to Bid (ITB), Request for Proposals (RFP), Invitation to Negotiate (ITN), Request for Quotes (RFQ), Request for Information (RFI), Single Source (SS) and optional exceptional informal purchases, and all other procurements as requested by program areas, in accordance with Florida Statutes, rules and department policy and procedures. This includes the development and maintenance of official procurement files.

Assists the Purchasing Manager with procurement planning and serves as a liaison for anticipated procurement activities.

Assists with the review of purchase requisitions in the MyFloridaMarketPlace (MFMP) system as required.

Consults with the Purchasing Manager to coordinate the implementation of solutions to recognized problems. Makes recommendations for systematic ways to improve the process of procurement/contract documents development and construction. Makes recommendations for ways to improve the office's overall operations.

Assists in the coordination, analysis and maintenance of internal policies and procedures within the Bureau of General Services.

Other Responsibilities - As needed, provide assistance to the Chief of General Services and Purchasing Director, including developing reports and other analysis; assisting with special projects or assignments; and performing other duties as assigned.

Required Knowledge, Skills, and Abilities:

• Ability to perform analytical reviews and prepare written reports based on the review.

• Knowledge of department and state procurement policies.

• Knowledge and skills in using and maintaining documents and content in Sharepoint.

• Working knowledge of MicroSoft Office Suite.

• Ability to work independently with minimal supervision.

• Knowledge of the methods of data collection and analysis.

• Knowledge of basic management principles and practices.

• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document work flow and other activities relating to the improvement of operational and management practices.

• Ability to organize data into logical format for presentation in reports, documents and other written materials.

• Ability to conduct fact-finding research.

• Ability to utilize problem-solving techniques.

• Ability to work independently.

• Ability to understand and apply applicable rules, regulations, policies and procedures relating to operational and management analysis activities.

• Ability to plan, organize and coordinate work assignments.

• Ability to communicate effectively.

• Ability to establish and maintain effective working relationships with others.

• Ability to perform basic mathematic calculations.

• Knowledge of Chapters 119 and 287, Florida Statutes, Rule 60A, Florida Administrative Code, and department policies and procedures.

• Working knowledge of MyFloridaMarketPlace (MFMP) and related Department of Financial Services' rules.

• Proficient in developing and reviewing bid specifications and scopes of work.

• Knowledge of the Office of Supplier Development requirements.

• Working knowledge and proficiency in Microsoft Office applications (i. e. , Excel, Word, PowerPoint).

• Knowledge of product and service vendor sources.

• Ability to analyze varying products to determine cost effectiveness.

• Knowledge of principles and practices of purchasing.

• Ability to apply rules, regulations, policies, and procedures relating to the purchasing process.

• Ability to plan, organize and coordinate work activities.

• Ability to write bid specifications, scopes of work and advertisements.

• Ability to use problem solving techniques.

• Ability to maintain purchasing records.

• Ability to maintain effective working relationships.

Pay : $41,463. 48-$55,000. 00

Our Organization and Mission:

FloridaCommerce works across the state to support Florida's economy, robust and talented workforce, and our local communities. We are dedicated to making a stronger and more resilient Florida, so our businesses, communities, and workforce are better prepared to withstand future economic slowdowns and natural disasters.

In collaboration with our partners, we salute our nation's veterans and are honored to have the opportunity to support them and their family members by encouraging them to apply at FloridaCommerce for positions that fit their skill sets.

FloridaCommerce is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities. (TTY/TDD 1-*** or the Florida Relay Service - 711. )

Let our mission become yours. To find out more about us, click on the link: / floridajobs. org/

The Difference You Will Make:

FloridaCommerce is a fast-paced work environment in which critical thinking and prioritizing is a must. Your knowledge and skills will be utilized to help our citizens. As a member of the Finance & Administration team this position supports the program areas that administer benefits to Floridians.

How You Will Grow:

FloridaCommerce encourages its employees to constantly innovate and seek efficiencies. Trainings are made availab.