HR Coordinator

Saint Leo University
US - Florida - San Antonio
January 16, 2025

Summary

Responsible for the coordination of administrative functions for the Human Resources Department. Works closely with the Director of Human Resources, HR Manager, and Total Rewards Manager to ensure the duties and responsibilities of this position are being met. These include having a focused and disciplined approach with an eye toward compliance with University policies, regulations, laws and other procedures, driving for results, delivering excellent customer service, emphasizing communication, recognition, teamwork and collaboration, seeking ways to support and develop standardized processes and common procedures, and an unwavering attention to growth and development in self and internal clients.

Duties and Tasks:

Answers and directs departmental phone calls

Monitors the Human Resources inbox and delegates requests to the appropriate HR staff member

Responds to general employee inquires relating to various payroll, benefits, and HR issues

Performs administrative and record-keeping changes in Workday related to personal contact information, direct deposit, etc.

Process tuition remission forms

Process motor vehicle record forms (MVR)

Completes employment verifications

Completes unemployment claims

Assist with biweekly payroll reporting and monitoring

Assist Total Rewards team and HR Operations Team with HR Event Planning (NEO, Community Day, Benefit Events, etc.)

Organize and maintain permanent department files

Supports HR Business Partners with Student Hiring

Submit and track work orders and purchase requisitions

Reserve rooms for department meetings

Process incoming and outgoing mail

Other duties as assigned

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge:

Associates degree from a regionally accredited institution in Human Resources or closely related field required; Bachelor's degree preferred

Two to four years of experience in Human Resources or related field preferred

Any equivalent combination of education and experience and training that provides the required knowledge, skills, and abilities

Skills:

Excellent English verbal and written communication skills; bilingual in Spanish is preferred

Strong customer service skills

Strong interpersonal skills with both faculty and staff population

Superior organization, prioritization, and self-motivational skills

Strong computer literacy skills with MS Office suite

Abilities:

Ability to interact effectively as a member of a team and work collaboratively with other departments

Ability to listen to customers (e.g. staff, students, etc.) and to understand and respond positively to their requests

Ability to manage multiple tasks independently and prioritize projects and tasks

Ability to manage multiple tasks and successfully meet deadlines

Ability to maintain the highest degree of confidentiality and professional discretion

ENVIRONMENT:

The work environment characteristics described here are a representation of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of this position.

While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office and University, handle various type of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.

NOTICE:
The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Saint Leo University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success.

Why Work at Saint Leo?

What it's Like to Work Here: Ask our employees and the one word they'd use to describe working at Saint Leo University is "Community." Our team members all share the Saint Leo core values, positive attitudes, and problem-solving abilities, enabling them to provide excellent student centered service. Our mission is educating and preparing students for life and leadership in a challenging world. Thank you for your interest in joining the Saint Leo PRIDE!

We are committed to providing our employees with the support they need. At Saint Leo, we offer an array of medical, dental, and vision packages as well as several add-on perks to make your benefits package truly customizable to you and your family needs. Available benefits based on employment status (Full Time vs Part Time).

FREE Tuition - Employee, Spouse, and Dependents*
Tuition Exchange Opportunity - Dependent of Employees*
Generous Paid Leave - Sick, Vacation, and Holidays
Comprehensive Group Health Plan (Medical, Dental, and Vision)
Group Medical Plan includes Teledoc, Surgery Plus, Wellness Incentive Program and more!
100% Employer-Funded Health Reimbursement Account
100% Employer-Paid Short Term Disability Insurance
100% Employer-Funded Employee Assistance Program (healthcare and dependent options)
Employer-provided life insurance
Discounted On-Campus Dining Meal Plans
Nationwide Pet Insurance
Flexible Spending Accounts
403b Retirement Plan
Wellness Center

• Eligibility based on meeting required service period

Read the full job description and apply online on the recuiter's web-site

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