ADMINISTRATIVE ASSISTANT II

ADMINISTRATIVE ASSISTANT II

Date: Jan 8, 2025

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Requisition No: 844326

Agency: Florida Gaming Control Commission

Working Title: ADMINISTRATIVE ASSISTANT II

Pay Plan: Career Service

Position Number: 41500071

Salary: $40,000 - $46,000

Posting Closing Date: 01/22/2025

Total Compensation Estimator Tool (/compcalculator. myflorida. com/)

Florida Gaming Control Commission

Division of Gaming Enforcement

Administrative Assistant II

Position Number: 41500071

Hiring Salary: $40,000. 00 - $46,000. 00

Ocala, FL

PREVIOUS CANDIDATES ARE STILL BEING CONSIDERED AND NEED NOT REAPPLY

Overview:

The Florida Gaming Control Commission (Commission) is a five-member commission appointed by the Governor. The Commission is charged with investigating and enforcing Florida pari-mutuel and gaming statutes and rules.

The Commission's Division of Gaming Enforcement is searching for a dynamic Administrative Assistant for the agency's Central Region to assist with the handling of administrative and clerical functions. This role will report directly to the Gaming Enforcement Section Leader and will support offices located in the Central Region.

Position Duties and Responsibilities:

• Provides administrative support to the Division of Gaming Enforcement's Regional Office Section Leader.

• Assists in answering the main telephone switchboard for the unit.

• Responsible for receiving and distributing incoming mail, and faxes.

• Reconciles monthly invoices.

• Accepts court subpoenas for law enforcement personnel, logs subpoenas, and distributes them to law enforcement.

• Assists in completing monthly fleet reports and submits reports to headquarters.

• Assists law enforcement personnel with travel by completing travel documents and securing hotel accommodations.

• Collects and enters specific investigative information into tracking documents and reports the information to headquarters.

• Assists in maintaining the filing system.

• Assists with special projects assigned by the Gaming Enforcement Section Leader.

• Coordinates with the Director of Administration and Gov. Ops Consultant in matters relating to administrative work such as Purchasing, Accounting, Human Resource Management, Property Assets, etc.

• Collects all property from Division agents and personnel upon separation and coordinates with the Administration.

• Manages all central division property assets in accordance with the policies and direction from Administration.

• Maintains a current list of phone numbers for Division personnel.

• Assists office visitors for the Division.

• Completes receiving paperwork for all purchases.

• Conducts or assists in the annual property inventory for the Division as requested by the FGCC Property Asset Coordinator.

• Assists agents in reconciling and fictitious accounts.

• Discusses, collaborates, and plans with the Information and Technology unit regarding current and future information technology needs.

• Performs other duties as assigned.

Required Knowledge, Skills, and Abilities:

• ​Knowledge of computer software programs and administrative principles and practices.

• Knowledge of general office procedures, filing, telephone techniques and office equipment.

• Knowledge of the principles and techniques of effective communication.

• Knowledge of Standard English usage, spelling, grammar, punctuation and proofreading.

• Ability to pass Level 2 criminal background check.

• Ability to maintain as confidential a variety of criminal information.

• Ability to collect, evaluate, and analyze data relating to administrative functions.

• Ability to prepare correspondence and administrative reports.

• Ability to plan, organize, and coordinate work assignments.

• Ability to establish and maintain effective working relationships with others.

• Ability to use available technology to perform duties including computer software, hardware, and data systems.

Minimum Requirements:

• Three years of administrative or clerical experience in an office setting.

  
  or
  
  

• An associate's degree from an accredited college or university and one year administrative or clerical experience in an office setting.

The incumbent must be:

• Reliable and dependable.

• Strong skills in problem solving and critical thinking.

• Excellent time management skills and ability to manage multiple tasks.

• Proven interpersonal and communication skills.

• The ability to work with all levels of employees in a professional manner.

• Detail Oriented.

• Sufficient experience in the Duties & Responsibilities described above can be considered to satisfy any of the minimum requirements.

* Applicant's must complete all fields in the Candidate Profile. Work history with month and year, hours worked, and formal education are required to qualify for this position. Responses to Qualifying questions must be verifiable in the Candidate Profile. Resumes and other documentation can be attached to provide additional information. *

Where you will work:

This position is located in Ocala, Florida.

BENEFITS OF WORKING FOR THE STATE OF FLORIDA:

Working for the State of Florida is more than a paycheck. The state offers a comprehensive compensation package for employees that features a highly competitive set of benefits including:

• Low premium health, dental, vision, life, and supplemental coverage options!

• Paid personal time that includes annual leave, sick leave, nine paid holidays, and one personal holiday!

• Paid administrative leave for mentoring, volunteering, voting, and more!

• Family planning support that includes adoption benefits and paid/unpaid leave options for family and medical responsibilities!

• Retirement plans that include employer contributions (For more information, please click myfrs. com )!

• Deferred compensation plans!

• FREEbasic life insurance plus additional options for you, your spouse, and children!

• Flexible Spending Accounts!

• Tuition waivers!

IMPORTANT NOTICES:

• The Florida Gaming Control Commission has employment restrictions for all commission employees referenced in sections 16. 713 (/ leg. state. fl. us/Statutes/index. cfm?App_mode=Display_Statute&Search_String&URL=0000-0099/0016/Sections/0016. 713. html) and 16. 715 (/ leg. state. fl. us/Statutes/ind.