HR Administrative Specialist

Sage Dental
US - Florida - Lake Worth Beach
January 15, 2025

Sage Dental is the leading Dental Support Organization (DSO) in the Southeast, and we are continuing to grow! At Sage, people are at the core of everything we do. We are looking for dynamic and talented professionals who fit our culture of innovative technology, constant learning, and patient-centric care to join our team. If you are ready to take the next step in your career and want a position with excellent earning potential with a stable, growing company, Sage Dental has what you are looking for.

Overview

As a member of the Human Resources team, exceptional service to Sage team members is the top priority. The HR Administrative Specialist role is responsible for entering and updating employee information in the HR/Payroll system, managing personnel records, and assisting in HR operations while applying business knowledge and human resources expertise to assist the HR team in maintaining and enhancing the department's impact on the business. This role will focus on ensuring that additions and changes are handled timely, accurately, and confidentially. This is not a remote position - it is based at our Support Center in beautiful Boca Raton, FL

Responsibilities

Responsibilities include, but are not limited to:

Gather and enter payroll data ensuring approval processes are followed with accuracy and within establish timeframe
Thoroughly and accurately input employee new hire information into the payroll/HRIS system
Receive and review for accuracy and completeness all forms and documents required to process transfers, terminations, leave of absences and other employee transactions; file documents
Efficiently enter all employee changes into the payroll/HRIS system ensuring proper authorization has been obtained
Track changes and follow up with management to ensure documentation is received and completed accurately
Maintain all personnel files in an organized manner
Work closely with the Payroll department to ensure entries are made in a timely manner and deadlines are met
Verify payroll registers, including salary and benefit changes to ensure accurate payroll processing
Support the HR department in implementing programs to help improve the employee experience
Assist and provide backup to all positions within the HR department
Run reports as requested
Have strong knowledge of Employee Handbook and reference appropriate policies to employees with questions
Ensure onboarding deadlines such as E-verify and I-9 verification and maintenance are consistently met
Other administrative duties including copies, fax, mail, etc.
Collaborate with other departments, including Recruiting and Operations, to ensure a smooth on-boarding experience for employees
Prepare and follow-up on promotional letters
Monitor Docusign for executed agreements
Offer process improvement suggestions
Preparation of subpoena and legal item discovery as needed by general counsel
Assist in the tracking and organization of performance reviews
Manage internal communications on SageNation and Sage huddle screens
Special projects as assigned
Organize employee relations events and activities

Qualifications

Bachelors Degree in HR Management or related discipline
2+ years experience in Human Resources or executive assistant role
Extremely strong organizational and time management skills; process oriented
Understanding of HR best practices and current regulations
Sound judgment and problem solving skills
Customer-focused attitude
Highest level of discretion and confidentiality
Working knowledge of multiple human resource disciplines, including FLSA, benefit and wellness plan design, employee relations and investigations, diversity, performance management, and federal and state respective employment laws.
Proficiency with Microsoft Office products, including Word, Excel and Outlook required
Exceptional written and verbal communication skills; ability to follow-up with all levels of management with professionalism
Focus on outstanding customer service and building relationships with internal and external customers
Well organized and detail oriented with the ability to multi-task and meet departmental goals
Efficiently process a high volume of HR-related requests and documentation
Demonstrated ability to exercise initiative, independent judgment and be a self-starter who works with integrity
Must be able to function with minimal supervision and be able to prioritize all work tasks
Ability to maintain composure when facing change or working under pressure
Ability to establish and maintain positive working relationships
Bilingual in English and Spanish strongly preferred
Experience with Paycom preferred
Reporting skills with a HRIS system preferred

Required

Preferred

Job Industries

Other

Read the full job description and apply online on the recuiter's web-site

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