Human Resources Specialist

Lippes Mathias LLP
US - Florida - Jacksonville
January 12, 2025

Lippes Mathias LLP is seeking a Human Resources Specialist with at least 3 years of experience. The Human Resources Specialist is responsible for a broad range of HR activities, including recruitment, employee relations, performance management, compliance, and training. This role supports the HR department and the organization by implementing HR policies, maintaining employee records, and addressing employee needs. The HR Specialist plays a key role in fostering a positive work environment and ensuring that HR practices align with company goals and legal requirements. The ability to exercise discretion and confidentiality are key characteristics of this position.

Founded in 1965 in Buffalo, New York, Lippes Mathias is a full-service law firm with 16 offices and over 210 attorneys. We grow and thrive every day by way of our unique culture, which puts a premium on collegiality, collaboration, and support for our employees at every turn. You'll quickly notice that we approach law differently at Lippes Mathias-we think ahead and around corners for our myriad regional, national, and international clients in a range of different industries. Rather than providing endless options and choices, we serve as business partners to our clients, delivering them the answers to their legal questions that advance their business outcomes.

To learn more about Lippes Mathias, visit our recruiting website: ***/careers

Job Responsibilities:

Recruitment and Onboarding:
- Assist in creating job descriptions and posting job openings.
- Screen resumes, conduct initial interviews, and coordinate interviews with hiring managers.
- Manage the recruitment process, including offer letters and onboarding.
Employee Relations:
- Address employee inquiries and concerns in a timely manner.
- Facilitate conflict resolution and mediate disputes between employees.
- Conduct exit interviews and provide feedback to management.
Performance Management:
- Support the performance appraisal process and provide guidance to managers and employees.
- Assist in setting performance goals and development plans.
- Monitor and report on employee performance trends.
Compliance and Record Keeping:
- Ensure compliance with federal, state, and local labor laws and regulations.
- Maintain accurate and up-to-date employee records and HR databases.
- Assist with audits and prepare reports as needed.
HR Policies and Procedures:
- Assist in developing and updating HR policies and procedures.
- Communicate policy changes and ensure employees are informed and compliant.
- Provide guidance on HR policies and procedures to employees and management.
Employee Benefits and Compensation:
- Assist with benefits administration, including enrollment, changes, and terminations.
- Support compensation planning and job evaluations.
- Address employee questions regarding benefits and compensation.

10% travel
Perform other duties as assigned.

The ideal candidate will have:

An Associate's or Bachelor's degree in business, HR, or similar area of study
Good working knowledge of Microsoft Word, Excel, Outlook
Experience actively sourcing candidates through LinkedIn, Indeed, and a variety of other job boards
Excellent written and verbal communication skills
A positive attitude and the ability to work as part of a team
The ability to perform effectively in a fast-paced environment
The ability to accept feedback and implement improvements promptly and consistently
The ability to identify routine requirements and fulfill those requirements on a regular basis with prompting or additional requests.
The ability to identify issues and contribute to process improvements

Salary range DOE: $25-$32/hour

The pay range provided in this listing is a good faith estimate for this position based on the location that we are hiring for. Criteria included but not limited to, skill level, education, and experience, will determine where a candidate falls within the range.

Along with competitive pay, as a full-time employee you are eligible for the following benefits:

Highmark BCBS PPO/POS plans > 4 medical plan options including 2 HDHP/HSA qualified plans
Dental plan (including orthodontic coverage)
Vision plan
Health Savings Account (HSA)
Healthcare and Dependent Care Flexible Spending Accounts (FSA)
Paid time off (PTO) inclusive of vacation, sick and personal leave
401(k) with guaranteed safe harbor contribution plus profit sharing
Term Life and AD&D
Short-term and long-term disability
Additional Voluntary benefits: Specified Disease, Hospital and Accident plans
Employee Assistance Program including mental health support
Legal work discount program

Read the full job description and apply online on the recuiter's web-site

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