Field Administrator

Field Administrator
•
Plainville, CT
Loureiro
Loureiro employees are more than just co-workers; they're partners in the success of our business. Our culture is defined by a shared sense of responsibility toward common goals and a dedication and passion for serving our clients. Everyone contributes through their creativity, imagination, and experience, collaborating to blend each of our unique backgrounds and talents into extraordinary outcomes. Our performance-driven employees truly comprise one of the most outstanding teams of professionals in the industry today.
Loureiro prides itself on being a 100% employee-owned company through an Employee Stock Ownership Plan (ESOP). This ownership structure is designed to reward all employee-owners and inspire every individual to maintain a high level of commitment to both job quality and service longevity. Employee-owners are deeply motivated to work toward elevating Loureiro's performance and its value for our customers.
keywords: position summary,work/life balance,financial benefits,health & wellness benefits,assist,accounting,process,teamwork,support,performance,compliance,education & experience,skills,physical requirements
Full Time
Overview : Loureiro Engineering Associates, Inc. is a leading engineering and construction company dedicated to delivering high-quality projects with a focus on excellence and innovation. We are currently seeking a diligent and detail-oriented individual to join our team as a Field Administrator/Project Coordinator.
Health & Wellness Benefits:
Comprehensive group medical plan
Dental insurance
Prescription drug coverage
Accidental death & dismemberment (AD&D) coverage
Long/short term disability insurance
Health and dependent care flexible spending account
Onsite Fitness Center

Financial Benefits:
401k Plan
Group term life insurance
Supplemental life insurance
HSA employer funding
Employee Stock Ownership Plan (ESOP)

Work/Life Balance:
Paid time off
Workplace flexibility
Tuition reimbursement
Professional Registration
Employee Assistance program

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Responsibilities :

Provide comprehensive support to the Loureiro Contractors Inc. (LCI) & Loureiro Building Construction management teams, assisting with various tasks and projects as needed.
Collaborate effectively with team members throughout all phases of projects, including bidding, award, implementation, and closeout.
Maintain accurate and up-to-date electronic filing systems and databases by gathering, entering, and updating relevant data.
Reconcile delivery tickets and credit card receipts from the field, ensuring accuracy and compliance with company policies.
Assist in the review and processing of invoices for payment to subcontractors and vendors, verifying pricing and quantities.
Set up customers and vendors in the company's financial system (Vista), obtaining necessary documentation such as W9s and Certificates of Insurance (COIs).
Verify employee hours to ensure accuracy, coordinating with Operations in advance.
Export payroll data from HeavyJob to the Payroll Manager for processing.
Submit certified payroll and handle related documentation as required.
Enter purchase orders and subcontracts into Vista, actively coordinating with vendors and subcontractors to obtain necessary documentation for compliance.
Process change orders for subcontractors and vendors, obtaining approval and ensuring accurate documentation.
Assist with Project Setup procedures before estimates are imported, ensuring completeness and accuracy.
Process CLA-12 forms for CTDOT projects and handle contractually required set-aside reporting, updating monthly.
Maintain knowledge of union contracts (LCI only) and ensure compliance as necessary.
Interface with Accounting and Office Services departments regarding payroll, invoices, customer and vendor alignment, purchase orders, credit applications, and credit cards.
Support the implementation and maintenance of new subcontractor management programs, actively participating in onboarding processes.
Assist with transmitting, tracking, and logging various project documents such as RFIs, POs, RFCs, PCOs, and submittals.
Attend weekly project team meetings to stay informed about project progress and requirements.
Perform weekly Equipment Module uploads in Vista and assist in maintaining the accuracy of the equipment database.

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Requirements :

Bachelor's degree in business administration, Finance, Construction Management, or related field preferred. Or 1-3 years' experience in construction management/coordination/administration.
Previous experience in project support, administrative assistance, or related roles within the construction industry is highly desirable.
Strong proficiency in Microsoft Office Suite and familiarity with financial software (e. g. , Vista) preferred.
Excellent organizational skills and attention to detail.
Ability to communicate effectively and collaborate with team members across departments.
Knowledge of construction contracts, regulations, and compliance requirements is a plus.
Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment.
Willingness to learn and adapt to new processes and technologies as needed.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 15 lbs.
Ability to operate standard office equipment and keyboards.
Able to push, pull, and place materials on level surfaces and overhead cabinets.

Loureiro Engineering Associates, Inc. (Loureiro) is an employee owned (ESOP), full-service multi-disciplinary consulting firm with operations in Connecticut, Massachusetts, Rhode Island, New Hampshire, North Carolina and Missouri. Loureiro' s areas of expertise include the integration of the highest quality engineering, construction, environmental health & safety, energy, laboratory analytical, and waste management services.
EEO/AAP Statement: Loureiro Engineering Associates Inc. , is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

Loureiro Engineering Associates Inc. is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.
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