Executive Assistant

Job Summary:

Position responsibilitie

• Provide sales support, including interaction with and assisting clients via telephone or in-person.

• Arrange complex travel and maintain records, itineraries, and travel credits.

• Conducts research on behalf of the executive and initiates processes to manage projects.

• Prepare a variety of correspondence, reports, spreadsheets, and other documents ensuring proper format, grammar, spelling, and punctuation.

• Answer incoming calls, screen calls, answer questions, refer callers to appropriate associates, or take messages.

• Manage and maintain calendars. Schedule and arrange internal and external meetings, appointments, and special events. Arrange for meeting rooms, food/beverages, lunch reservations, etc., as necessary.

• Monitor and manage email as requested.

• Responsible for all-expense report-related activities, such as receipt collection and follow-up, preparation and submission of expense reports, and corporate credit card billing reconciliation.

• Uses discretion and independent judgment in facilitating the executive's activities and maintaining confidentiality.

• Coordinate and manage special events as requested.

• Update Associate Directory and client/prospect database.

• Attend meetings as requested, prepare agendas, take minutes, and distribute meeting materials as required.

• Attend staff meetings, department meetings, education workshops, and social functions as requested.

• Perform other work-related duties as assigned.

Requirements:

Position qualification

• Bachelor's degree in a business-related field or equivalent education and/or experience required

• A minimum of five year's administrative support experience preferred

• Proficiency in the use of Microsoft Word, Excel, and Outlook required

• Strong attention to detail required

• Strong internal and external customer service skills, along with the ability to develop good relationship

• Organizational and time management skills to prioritize workload and meet time-sensitive deadlines required. Must be able to work under pressure and time constraints. Must be results-oriented with the ability to change priorities as needed

• Must have strong verbal, written, and interpersonal skills to interact with clients, project team members, and associates at all levels of responsibility, representing Lockton in the highest professional manor

• Must have the ability to work independently, along with a strong ability to use good judgment in recognizing scope of authority and urgency

• Ability to travel by automobile and aircraft and be away from home more than one day and night

• Legally able to work in the United State

This position may be eligible for annual discretionary bonus consideration.