Executive Administrative Assistant

Position Summary
The Executive Admin will be responsible for administrative and support functions in a high-energy, fast-paced environment, ensuring that all aspects of executive schedules, meetings, engagements and travel run smoothly.
This is an in-person position, 5 days in office required in Bala Cynwyd, PA.
Responsibilities
•Maintains and manages the overall administrative support for executives
•Manages active calendar of appointments, schedules meetings, coordinates travel
•Composes and prepares correspondence, plan itineraries and agendas
•Screens incoming calls and emails, prioritizing and ensuring prompt follow-up
•Prioritizes and follows up on incoming issues and concerns, including those of sensitive/confidential nature; Determines appropriate course of action or response
•Communicates on behalf of executives and serves as a gatekeeper
•As initial point of contact, exhibits a professional and friendly demeanor that reflects executive approach
•Provides clear and direct communication between executives and internal departments
•Partners effectively to keep executives well informed of upcoming commitments and responsibilities
•Assists in all aspects of preparation for meetings to ensure maximum productivity, including using meeting technology
•Coordinates and prepares agendas for meetings and distributes notes accordingly
•Prepares and reconciles expense reports
•Create memos, letters, reports and distribute as needed
•Prioritizes and handles various matters proactively, and follows through on projects to successful completion; able to meet deadlines
•Successfully completes all aspects of deliverables with a hands-on approach that facilitates the executive's ability to lead the company effectively
Requirements
•Min 3-5 years' experience, preferably in supporting a C-level executive
•Bachelor's degree preferred
•Proficient in Microsoft Office (Word, Excel, PowerPoint, Teams, SharePoint etc.) and Zoom
•Strong organizational skills that reflect the ability to perform and prioritize multiple priorities with excellent attention to detail
•Excellent communication - verbal, written and interpersonal skills
•Ability to build strong relationships
•Highly resourceful with the ability to be extremely effective independently
•Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service
•Team player with a professional demeanor and positive attitude
• LI-AE1