Project - Office Coordinator

The Contractor Consultants
US - Delaware - Wilmington
November 8, 2024
Administration

Join Our Team as a Project - Office Coordinator!

Job Title: Project - Office Coordinator

Salary: Competitive salary, depending on Experience

Full

A family-owned subcontractor is seeking a Project - Office Coordinator to join our administrative team. This role is critical in supporting project operations by organizing project documentation, managing communication, and providing administrative assistance to the Controller and project managers. The ideal candidate will have strong organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced, deadline-driven environment. This is a dual-role, entry-level position that offers opportunities for future advancement within the company.

The ideal candidate should possess strong self-management skills and the ability to work independently, requiring minimal supervision. This role is best suited for someone who can take initiative and efficiently manage their responsibilities, as we prioritize a collaborative environment free from micromanagement.

Responsibilities include but are not limited to:

Documentation Processing: Prepare and process project commitments, certificates of insurance, township licenses, and other required project documentation.
Project Management Support: Process and track project change orders
Billing Management: Assist in preparing and processing monthly project billing packets, including lien releases by utilizing AIA billing and GC online billing software.
Mail & Invoice Management: Receive and route incoming mail and invoices to applicable project managers for review and processing.
Accounts Payable Support: Assist with entering and filing accounts payable, and monitor monthly vendor statements to ensure timely payments.
Client Communication: Manage inbound calls from current and potential clients, and route calls as necessary to the appropriate department.
Office Maintenance: Maintain office supplies, ensure the office and kitchen are stocked and organized, and keep the office tidy between professional cleanings.

The ideal candidate should possess:

Experience: Minimum of 2+ years of experience in an accounting or administrative support role, preferably in commercial construction.
Technical Skills: Proficiency in Microsoft Outlook, Excel, QuickBooks Desktop, and Adobe PDF.
- Experience with Procore (or similar software) and AIA billing required
Communication Skills: Strong verbal and written communication skills to effectively correspond with co-workers, clients, vendors, and subcontractors.
Physical Requirements: Ability to bend, stoop, lift, and move up to 25 lbs, and utilize stairs.
License: A valid state driver's license and reliable transportation are required.

Benefits:

Paperless cloud-based payroll, with direct deposit & employee accessible app
Paid Time Off
Paid Holidays
401k Plan (with weekly employer contributions)
Medical Plan
Dental Plan
Vision Plan
Life Insurance & Long-Term Disability (company funded)
Career Development

Schedule:

Mon - Fri 8:30am to 5:00pm

Work Location:

Aston, PA, 19014 - Corporate Office (pick up and drop trucks off daily)

This opportunity is with a confidential client. The company name and additional details will be disclosed during the first interview to maintain client privacy.If you are organized, detail-oriented, and looking for an entry-level role with room for growth in the construction industry, apply today to join our company!

We foster a family-like environment where every employee is valued. As an equal opportunity employer, we prioritize diversity in our workforce, recognizing that innovation thrives on varied perspectives. We embrace individuals from diverse backgrounds, including ethnicity, religion, and education, without regard to race, age, gender, or sexual identity.

Read the full job description and apply online on the recuiter's web-site

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