Facilities Manager -25040

World Wildlife Fund
US - District of Columbia - Washington
January 15, 2025

Overview World Wildlife Fund (WWF), one of the world's leading conservation organizations, seeks a Facilities Manager.
Reports to:
VP, Finance and Facilities Administration
Location:
Washington, DC - HQ (hybrid after the first two months of employment)
Major Function:
The Facilities Manager oversees all facilities functions including facilities management, property management, mailroom & reception services, vendor management, space planning, facilities purchasing, construction, parking operations, and budget planning & execution.
Salary:
The expected compensation range for this position is $104,400 - $150,000.
Responsibilities Manage the day-to-day operations of the WWF HQ facilities ensuring efficient operations and occupant satisfaction.
Manage the $1.5M Property Management Agreement (PMA) and serve as the primary contact for WWF's property manager.
Manage WWF's third-party office services team and office services contract to ensure that all Facilities requests are responded to thoroughly and in a timely manner. Monitor contractual KPIs.
Responsible for financial management including gathering base budget for Facilities and Buildings annual budget for Financial Operations Lead. Review and approve expense coding in the accounting system, review the monthly budget vs. actuals reports, and provide summary updates to the Financial Operations Lead.
Oversee WWF workspace planning and allocation and provide expertise to WWF leadership, recommending options for effective workspace management and maximizing occupant satisfaction on building/seating enhancements and policy changes.
Support corporate risk management comprised of WWF HQ safety and security functions. Manage emergency/disaster protocol for the HQ building, including supporting semi-annual fire drills, maintenance emergency contacts directories, and other critical response personnel.
Direct the purchasing, repairs, and maintenance of supplies, furniture, and equipment for the facilities department. Maintain vendor relationships, monitor and review invoicing, and address vendor performance issues.
Responsible for providing Facilities communications to WWF staff related to the operation or maintenance of the WWF headquarters building and associated impacts.
Collaborate with property management to monitor building performance against established benchmarks and recommend greening practices. Represent the organization from a facilities standpoint on all construction/alteration projects for the building.
Conduct new employee orientation sessions and other key facilities-related trainings. Manage facilities intranet content updates.
Supervise the maintenance of WWF asset inventory including all furniture and equipment.
Direct and facilitate the operation of the organization's reception area.
Support LEED certification renewals for WWF's LEED Platinum Washington, DC headquarters.
Provide backup to the Director, Sustainable Sourcing and Travel to manage contracts, review and approve business travel, enforce policies, and provide direction to WWF employees seeking assistance.
Perform other duties as required.
Qualifications Key Competencies:

Excellent internal and external client service:
Good rapport, listens and understands, and then proposes solutions that are acceptable for tenants and for the organization.
Results-oriented:
Strong organization and workload management skills. Organizes self and others well and regulates work to ensure it does not become overwhelming.
Effective problem solver:
Identifies issues and brings them up with a solution in mind. Challenges and difficulties are their motivation and energy.
Diplomatic communication:
Uses deep emotional intelligence to understand and respond to the underlying needs of internal and external clients.
Adaptability:
Adjusts to quickly shifting priorities, incorporates constructive feedback, and holds oneself accountable.
Skills and Abilities:

Bachelor's degree or equivalent experience and a minimum of eight years of facilities administration experience.
Excellent project management skills, with the ability to manage multiple projects simultaneously.
Strong analytical and problem-solving skills, with the ability to collect, analyze, and interpret data to inform decision-making.
Ability to develop, manage, and analyze facilities budgets.
Excellent customer service and interpersonal skills.
Strong written and verbal communication skills.
Advanced proficiency in Microsoft Office suite of products and ability to quickly learn new systems.
Passion for sustainability and a commitment to driving positive change.
Contract management, negotiation, and vendor management skills.
Committed to building and strengthening a culture of inclusion within and across teams.
To Apply:

Submit cover letter and resume through our Careers Page , Requisition #25040
Due to the high volume of applications we are not able to respond to inquiries via phone.
As an EOE/AA employer, WWF will not discriminate in its employment practices due to an applicant's race, color, religion, sex, national origin, age, marital status, genetic information, sexual orientation, gender identity and expression, disability, or protected Veteran status.
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Read the full job description and apply online on the recuiter's web-site

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