DOE NA-MB Admin Assistant

Harkcon
US - District of Columbia - Washington
December 21, 2024
Administration

Harkcon, Inc.
is hiring an experienced Administrative Assistant to our National Security and Intelligence team, supporting a key customer within the Department of Energy (DOE) / National Nuclear Security Administration (NNSA).
The Administrative Assistant will provide high-level administrative and managerial support to upper management within the Internal Communications office for DOE/NNSA.
This position is full-time.

Responsibilities:

Prepare correspondence; assemble and distribute documents; plan, coordinate, and participate in meetings; and provide other general administrative management support.
Apply experience, expertise, analytic judgement, and substantive awareness in the preparation of official memoranda, consolidation of comments on concurrence packages, research and advice in support of current policies and decision-making activities, and other special projects and initiatives.
Prepare official and unofficial correspondence, memoranda, reports, and other documents, to include reviewing documents for Director's signature, coordination, or concurrence; ensuring accuracy and completeness, conformance with style, format or procedural requirements and guidelines are met.
Track unclassified correspondence (official and unofficial) through the NNSA eDOCS tracking system.
Update and maintain office roster, org chart, COOP card, MIS profile, and Global Address List (GAL).
Provide photocopying, assembly, coordination, and distribution support of unclassified documents.
Independently schedule in-person meetings, teleconferences, and video-teleconferences.
Facilitate mail services to include sending, receiving, and distributing packages domestically and internationally.
Assist in the preparation, coordination (with Human Resources), submission, and tracking of recruitment packages, position descriptions, job analysis mosaics, recruitment checklists, and vacancy announcements for DOE/NNSA "permanent" positions.
Assist in the preparation, coordination (with Human Resources), submission, and tracking of Expressions of Interest (EOIs) for short-term temporary duty positions.
Assist in arranging interviews for candidates for permanent and short-term positions.
Serve as writer/editor, for weekly, monthly, quarterly, and annual activity reports highlighting the accomplishments of the Department's overseas presence and related program activities.
Assist in the support, development, and maintenance of plans, policies, procedures, process descriptions, diagrams, job aids, surveys, studies, assessments, evaluations, etc.
Prepare and coordinate memoranda of agreement.
Prepare and maintain staffing and human resources activity reports.
Provide a professional, customer-oriented approach when dealing with internal and external customers.
Maintain strong working knowledge of NNSA strategic vision, governance, program milestones, decision documents, interagency memoranda, and implementing of actions and programs.
Event planning, logistics, and interagency coordination, such as scheduling physical meeting space, setting meetings, delivery of office equipment, temp space, office moves, etc.
Receive, submit, and handle phone calls, emails, and service tickets.

Qualifications:

Bachelor's degree plus 5 years of relevant experience
- Focused on business administration and/or communications
Proficiency with MS Office Suite
Experience with DOE administrative procedures and interagency processes
Developing and updating messaging; and maintaining updated records (Records Management)
Experience with HR systems (desired)

Location:

Hybrid combination of onsite at the NNSA Headquarters Forrestal Building in Washington, DC, and remotely in the DMV area

Harkcon, Inc.
is a dynamic, service-disabled veteran-owned small business committed to providing comprehensive organizational and workforce performance analysis, training development & delivery, and comprehensive performance support with a variety of customized, innovative solutions in the public and private sectors.
As a premier human capital solutions provider, our customers rely on us to deliver a broad range of services including organizational workforce planning & assessment, competency modeling & management, business process reengineering, HR system development & integration, organizational development, and change management.
We believe that any human capital intervention is only as good as the analysis upon which it is based.
Therefore, our practitioners place a particular emphasis on getting the analysis right, then applying this analysis to design, develop, implement, and evaluate a full suite of human capital support solutions in both domestic and international environments.

Harkcon, Inc.
is an is an Equal Opportunity-Affirmative Action Employer - Minority / Female / Disability / Veteran / Gender Identity / Sexual Orientation / Age

Read the full job description and apply online on the recuiter's web-site

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