CRM Associate - External Relations/ Information Technology

JOB SUMMARY:
At CSIS we actively seek to employ a diverse group of people who embody our organizational values. We welcome and encourage individuals of all backgrounds to apply, especially those from traditionally underrepresented groups.

The CRM Associate works with the CRM Manager to help administer the CSIS Customer Relationship Management, Broadcast Email System, and Contract Lifecycle Management (CLM) system, and other Salesforce-integrated systems. As the CRM Associate, you will be providing technical expertise to the CRM users and wider business, while also conducting vital audits, project support and administrative duties. The CRM Associate will work alongside the CRM Manager to help shape CSIS' CRM system Salesforce and Salesforce-integrated systems, including Pardot, LinkSquares, and FormAssembly. Over the last ten years, since the adoption of Salesforce by CSIS, we have expanded the use of our CRM to include many new processes and to streamline existing business practices. The CRM Associate will be integral in maintaining the Salesforce CRM system and its day-to-day administration, its integration with our Drupal-based website, the marketing email system (Pardot), the LinkSquares CLM System, and FormAssembly course tuition forms. The CRM Associate will also help update and revise training materials as needed and will assist with trainings when possible.

They will manage our Salesforce CRM, Salesforce-integrated systems, and broadcast email system ensuring the accurate and effective use of data by maintaining the database structure, updating the documentation and operational guidelines for staff use. This position serves as a first-line resource for users and technical staff on mass email, CRM, CLM, and related matters.

The salary range for this position is $60,000-$65,000 based on experience.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Essential functions may include, but are not limited to the following:
• Managing the day-to-day operations of Interpret: China.
• Assists in administration of CRM system;
• Assists in administration of broadcast email system;
• Assists in the administration of CLM System;
• Assists in the administration FormAssembly to ensure that the Executive Education program can collect data and tuition payments for course programs;
• Performs audits to ensure accuracy and proper use of documentation and supporting resources;
• Generate and analyze simple and complex reports from Salesforce based on business needs as requested by programs and fundraising teams;
• Helps develop and formulate standards and procedures for database and email use;
• Monitors utilization of licensing and provisioning of add-on products (S-Docs, Cirrus Insight, etc.);
• Helps to maintain the integrity of the data;
• Maintain a clean and valid set of contacts in the CRM;
• Automate the cleanup and dedupe tasks on CRM as much as possible;
• Assists in monthly Salesforce and Pardot orientation and trainings to familiarize new users with the functionality of the system;
• Creates and maintains user accounts;
• Assigns managers within each program for CRM and email management system;
• Develop and maintain HTML mailing templates in Pardot;
• Develops training manuals and help documents, and keeps them up to date with changes made in the system;
• Responds to requests for assistance on all CRM-related inquires in a timely fashion;
• Other tasks and projects as assigned.

KNOWLEDGE, EDUCATION, AND EXPERIENCE:
• B.A./B.S. in Computer Science or related field;
• Minimum 2 years of progressive experience working with CRM database(s);
• Minimum 1 year administering a CRM database;
• Working knowledge of Salesforce Lightning is required;
• Experience with Pardot is preferred but not required;
• HTML knowledge preferred but not required;
• Additional use of Form Assembly, CLM systems, and other general database applications
• Proficient in MS Excel, Office suite, other commonly used business applications; demonstrated ability to learn new systems;
• Strong analytical skills are emphasized;
• Experience leading trainings is preferred but not required;
• Ability to work closely and cooperatively with a range of individuals with diverse interests, backgrounds, dispositions, and staff levels;
• Ability to manage competing priorities and operate in a fast-paced environment;
• Must possess strong communication skills including the ability to effectively present information and respond to questions from staff;
• Must be responsive to user needs and inquires;
• Must be able to exercise autonomy in the position, as well as serve as a team player;

PHYSICAL REQUIREMENTS AND WORK CONDITIONS:

The physical demands are representative of those that must be met by an employee working in an office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. The noise level in the work environment is usually moderate.

The noise level in the work environment is usually moderate.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

Affirmative Action/Equal Opportunity Employer.

OUR BENEFITS

Medical insurance
Dental insurance
Vision insurance
Life insurance
Short-term and long-term disability
403(b) for retirement planning
Tuition Assistance
Flexible Spending Account
Health Savings Account
Military Leave
12 Paid Holidays
Sick leave
Vacation leave

HOW TO APPLY:
Interested applicants should submit a resume, cover letter, and college transcript at /careers.csis.org/.